Sun City Summerlin (SCS) Community Theatre Club

General Meeting Minutes

February 10, 2025

5:00 P.M.

1. Call to order- Neal called the meeting to order at 5:00 P.M. A quorum was established.  thirty-eight members were in attendance.

2. President’s address- Neal informed the membership that: a) a director for the October 2025 show was selected and that the contract would be presented to him next week; b) Jerry’s replacement for set building will be Chip Hansen; c) 418 tickets have been sold for “Rumors”; No one has of yet, stepped up to Chair the Sponsorship and Community Charity Committee. Since nobody has offered to chair this committee, Neal will be personally calling each and every member. Neal then made a plea for members to participate in the 50/50 Raffle.

3. Discussion and approval of December 2024 and January 2025 general meeting minutes. Kathy made a motion to approve the minutes. Lynne seconded the motion and it was passed. 

4. Discussion of club budget items- It was decided that the budget reconciliation report for December 2024 and the final report for 2024 could be voted on, but that the January reconciliation report and the proposed 2025 budget will be tabled until the March General meeting as some budget items are missing and/or inaccurate. Victoria made a motion to approve the December 2024 reconciliation report and the 2024 final reconciliation report. The motion was seconded by John and unanimously passed.

5.  Old business- None.

6. New business- A) Victoria volunteered to Chair the Costume and Make-up Committee. All members interested in joining this committee were advised to contact Victoria directly.  B) Neal informed the membership that he is working with the master HOA for Black Box Theater to be approved. Mary Murphy asked for an explanation of Black Box Theatre.  Neal explained that it was a series of impromptu imminent domain acts, approximately 5 minutes in duration, performed without props. The minimum requirements are a director, stage manager and an M.C. Mary Murphy asked where this event would take place and was told it would be held at Desert Vista, room 5. Neal explained that this would be a showcase of all types of talent and could possibly be held in conjunction with the Sun City Social Club. C) Sybil asked who would be representing our club at the Clubs Information Night tomorrow evening.  Neal stated that he and Mary Murphy would be at this event. It was then decided that Neal could not, as could not miss show rehearsal so close to opening night. Marla suggested that any members who are available attend the Clubs Fair wearing our club T-shirt.  D) Paul Beilman reminded the membership that Joe Buonanno would be playing at Miller’s Tavern on February 14th from 5:00 –8:00 P.M. Happy Buonanno suggested that the cast of” Rumors” attend this event in costume as that would hopefully increase ticket sales.

7. Committee updates- Communications update- Kim announced that she was revamping the website. She asked that members who have not already done so, send her a head shot and a biography to post under the “Meet Our Members” section. She reminded all to check the website for the posting of meeting minutes and club financial information. 

8. Members Committee- Nancy Murphy advised that this committee has 6 members and that they met on February 3, 2025. They provided us with the coffee and sweet treats for this meeting with a large contribution of sweets from Neal. She also informed us that at the Clubs Fair, she will have a table set up with programs and photos of past shows as well as information and business cards. The club has also decided to greet members at the door at every meeting and to provide us all with a name tag.  Their next meeting will be March 10, 2025.

9. Production Committee- Victoria announced that everything is going well and that they are on schedule. Jerry stated that the sets were almost finished and thanked Phil for his assistance as well as the painters, Lynne, Kathy and Joe. Set- up of the set will begin on Sunday Feb. 16, 2025. Neal informed the membership that a truck was needed when the set comes down and needs to be transported.

 10.Play Committee- Happy and Doris have reviewed 3 plays to date. They requested that members who may not be able to join the committee, but who have a musical they would like considered by the Board, research the musical and submit it to the committee. Six in total are required. Happy will be meeting with the new director on February 19, 2025. She will present the contract to the director for his signature at that time.

11. Advertising Committee-Denise did not have anything to report.

12. Social Committee- Victoria reminded us that the cast party will be held on Feb. 24, 2025 at Chiles from 5:00- to 8:00 P.M. This party is for all cast and crew members. This committee will meet in March. Please check the website for date and time.

13. Board Announcements-None

14. Member Announcement- Reminder that Joe Buonanno will be playing at Miller’s Tavern on Feb. 14.

15. 50/50 Raffle- $140.00 in ticket sales. Joann Hess was the lucky winner of $70.00.

16. Adjournment- A motion to Adjourn the meeting was made by Kim. It was seconded by Lynne and passed. The meeting was adjourned at 5:39 P.M.

 

Respectfully submitted by

Lida Derrin, Secretary

SCS- Community Theater Club

                                                                                                                                                                                

Sun City Summerlin (SCS) Community Theatre Club

Membership Meeting Minutes

January 20, 2025

 

1. The meeting was called to order by Neal Kirshner, President.

A quorum was established. Thirty–seven club members were in attendance.    

 2.President’s Address-

1. a) Neal addressed the membership. He emphasized that we are members of this club to have and produce quality shows for our community. He then made an appeal to the membership to volunteer to assist with all the things the club must do behind the scenes in order to present quality shows. He stated that the few who consistently volunteer can’t keep doing all the work.
2. b) He announced all the areas requiring volunteers: the Membership Committee to assist with a membership drive. We are especially in need of more male members; increasing members in all committees. We had two new members in attendance: JJ Barker and Donna Hanson.
3. c) Neal encouraged members to continue with ticket sales for the February shows. He indicated that as of January 20, 2025, 146 seats had been sold for the Saturday show and 102 tickets had been sold for the Sunday show 
4. The discussion and approval of minutes of the November 2024 meeting were tabled as too many members were unable to access them on line. The motion to table them was made by Victoria Ochoa and seconded by Nancy Murphy. The motion was unanimously passed
5. Approval of the 2025 Budget. – The Budget has not yet been approved by the Board. It will be discussed and approved at the February 2025 meeting. 
6. No Old Business to discuss.
7. a) New Business. Neal informed the members that the Board discussed changing the club’s operating procedures with regards to attendance at the Holiday Party. He stated that any members who joined after October would be required to pay a fee to attend. John Mura, mentioned that exceptions should be made for any new members who move into Sun City Summerlin after October, and become members of the club. Victoria Ochoa made a motion to change the operating procedures as discussed. Paul seconded the motion. The motion was passed.                                                                                                                                                                      b) Neal informed the members of a possible change in the name of the Membership Committee to the Recruitment and Retention Committee. Nancy Murphy, the current Membership Committee chair, opposed the suggestion. She stated that the committee’s current function is to maintain and recruit new members. Therefore, changing the name is unnecessary.                                     Neal also stated he would like the club to form another committee that would be responsible for charitable endeavors and sponsorships Happy Buonanno made a motion to create this committee and Lynne Smith seconded the motion. The motion passed unanimously. Neal asked if anyone wanted to head the committee. No one volunteered. Tim asked if a description of the responsibilities/ function of the committee is available. Jerry Jensen indicated that he would serve on this new committee, but he does not want to be the chairperson.  Neil stated he will work on writing a description of the new committee’s function.

8. Communications Update- Kim Fannin, our Marketing and Communications Director, stated she received many complaints about members not being able to open and print out the 2025 membership form. She stated that she did not receive any notifications of failed delivery to members’ email addresses. She further stated that the membership form was posted two weeks prior. She asked that members text/or email her when they are experiencing an issue with opening and downloading forms. Sybil Raimen suggested that a workshop be held to teach members how to navigate the club’s website. Kim asked that members check their emails at least once a day and if they are experiencing issues with the website to contact her. Neal stated that all members should make an effort to stay up to date with goings on of the club.

9. Members Committee Updates – Nancy Murphy confirmed that she is the chairperson. She stated that the committee met and are planning to provide desserts for the next general meeting on February 10th. She requested the form to be submitted to the board for reimbursement of the items purchased for the next meeting.  She announced that the next Members Committee meeting is scheduled for Feb. 3, and will be held at the Summit at 4:00 P.M.     

 10. Production Committee Updates- Neal requested 2 volunteers to assist backstage during the shows. Linda Brandt and Mari Pupanik stepped up. An appeal was made for set builders as Jerry Jensen, our sole set builder, has decided to step down. Jerry indicated that we have an inventory of 25 panels to use for sets and he is willing to instruct the production committee on how to use them in future productions. Our new member Donna Hanson stated her husband loves to build things and she will ask him to join the committee.

11.Play Committee Updates- Happy Buonanno and Doris Noon confirmed that they are the co-chairs. Happy stated that the committee requires a budget as soon as possible and that a director needs to be hired because that person is needed for the buy-in. Lynne Smith, First V.P, informed all that a director will be hired by the next Board meeting in February. Lynne also stated that the Board has decided to do a musical and that the Play Committee will be given a budget for a musical and if we don’t have sufficient funds, we will find funds.

12.Advertising Committee- Denise Altruda Confirmed that she is the chair. She informed us that Paul Beilman and Eileen Cox sold ads for our Playbill. Kim stated that the deadline for ads is Feb. 1st. Neal asked if more pages could be added to the playbill should we sell more ads. Kim Fannin said that she is able to add more pages if necessary. She also stated that the form required for businesses to use for an ad will be posted on our website. Additionally, she suggested that members check with Denise before soliciting a business to make sure they haven’t already been approached and/or purchased one. Denise’s phone number will be posted on the website. Neal reminded us to inform prospective ad purchasers that the ads are not tax deductible.

13. Social Committee Updates- Victoria Ochoa confirmed she is the chair. She congratulated the committee for an excellent holiday party. She stated that the Board would be receiving a committee report. She informed us that the committee is busy planning the cast party to be held at Chili’s, a Cinco de Mayo event at Dona Maria’s and a November picnic at Mountain Shadows.

All committees were reminded to send their meeting dates, times and minutes to Kim Fannin, as she will post them on the website and email to the Board.

14.Board announcements- The Board members introduced themselves as this was the first general meeting conducted by the new Board.

Next general meeting will be Feb. 10th due to “Hell Week.”

Danette Carter, our make-up artist,  informed us she would not be available for the shoe dates. Our new member J.J. Barker volunteered for the job. Nancy Murphy, Linda Brandt and Mary Pupanik also agreed to assist with make-up.

Lynne made a plea to members to join a committee and help in any other way they can. She also reminded all members to sign-in.

Neal encouraged members to take flyers promoting our show to post in prominent places.

14.Member announcements – Sybil Raimen requested that future auditions not be held on an election day or a holiday. Victoria Ochoa explained that it is the director who sets the audition dates and times.

Eileen Cox informed the new members of Improv nights on the first and last Monday every month at 6:00P.M. at Sun Shadows. Kim Fannin stated that Improv is helpful for confidence building.

Our new members both said they would join a committee and attend Improv Night.  

Happy Buonanno informed us that her husband, Joe will be playing at Miller’s Tavern on Feb, 14th from 5:00 P.M. to 8:00 P.M.

15. 50/50 raffle. J.J. Barker drew the ticket. Wendy Garrido was the winner

16. Adjournment- A motion to adjourn the meeting was made by Mari Pupanik and seconded by Barbara Dunn. The motion was unanimously passed.The meeting was adjourned at 6:00 P.M.

Respectfully submitted by

Lida Derrin, Secretary

SCS-Community Theatre Club

 

 

Sun City Summerlin (SCS) Community Theatre Club

General Meeting 

November 18, 2024

5:00 PM

36 Members Present (Quorum Established)

 

1. Call to order – President John Mura called the meeting to order at 5:09 PM. 
2. Welcome Guests and New Members –  John welcomed members Vicki Lopez and Jackie Seavey who are wanting to get involved in the club again. 
3. Discussion and approval of previous General Meeting minutes – Victoria Ochoa made a motion to approve the previous meeting minutes and Neal Kirshner seconded.  There was no discussion, and the minutes were approved unanimously. 
4. Discussion and approval of financial information – Happy reported that the board has drafted a budget for next year which will be approved/amended by the incoming board next month and presented at the general membership meeting in January. She stated that it  looks like for the present year, the club will be approximately $1,100 under budget. Happy reported that we made about 42% of the projected revenue for Play On! but that overall that production made more money than Forum since musical expenses run significantly higher. She stated that the club pays the HOA 25% for every ticket sold. Gross sales for Play On! were $6,585 netting $4,939 for the show’s revenue. Happy stated that since ticket sales were so low for the last production, the HOA has limited us to two performances of the next show rather than three. She reported that once ticket sales are available on January 1st, it is imperative that ticket sales move quickly. 

John reported that the bank balance currently is over $14,000 which is significantly up over the balance during Covid when productions were not allowed.  Eileen Cox suggested that members could give gift certificates for Rumors tickets and then purchase them once they go on sale.  

Doris Noon made a motion to approve the previous month’s financial reports and Neal Kirshner seconded.  There was no discussion, and the minutes were approved unanimously. 

1. Outstanding Items / Old Business
   1. Director chosen for Spring 2025 Production – Greg Korin will direct our February 2025 show, Rumors.
   2. Committee Memo of Responsibilities Update – Happy stated that she has not received any changes for the current memo, and it will be up to the new board to maintain this document. 
   3. Logo Wear – the club thanked Barbra for handling the recent logo wear order.  Happy suggested that members may want to wear their club shirts at the January meeting, and we could take a group photo. John reported that we will be making additional orders for shirts next year. 
2. New Business – 
   1. Sponsors and/or Donations request – John reported that Wayne’s niece gave a donation of over $300. If anyone knows of individuals or businesses that would like to sponsor/donate funds, they will be listed in future production programs. 
   2. Rumors photographer needed for rehearsal pics – Lida Derrin has been attending rehearsals and taking pictures. John and the members thanked her for handling that project. He encouraged anyone else who might be interested to attend rehearsals and take pictures or videos. 
3. Communication Updates – Kim reported she is updating members’ bios as she receives them, and they are posted on the Meet Our Members page of the website.   She reminded members that all requests to the HOA for rooms, setup, etc. must be sent through her as she is the designated contact person. Kim thanked all the members who have been active in the club committees this year. 
4. Members Committee Updates –Nancy Murphy and Danette Carter are co-chairs for the Members Committee.  Nancy reported that the committee meets once a month and explores ways to gain more club members, organize social events, and helps to create a welcoming atmosphere. Club members thanked the committee for the treats that they provided for this meeting. 
5. Production Updates – Victoria reported that she is the assistant director for the show and announced the cast members for Rumors: Lynne Smith, Tim Nolan, Happy Bonanno, Paul Beilman, Kim Fannin, Greg Hoffspiegol, Victoria Ochoa, Neal Kirshner, Joel and Sybil Raiman, and Trish  Mc Kinzie.  There are a number of members who have volunteered to be understudies.  Denise Altruda is the stage manager and Myra. The show is a Neil Simon farce with four couples going to a 10th anniversary dinner party. 
6. Play Committee Updates –Doris Noon requested that more members get involved with the play committee since once a director has been chosen, it is critical that the committee review possible plays and choose the best options in a timely manner. Doris stated that a committee with 5 or 6 members would work well, and the next meeting will be in January.  Ticket sales for Rumors will help determine the budget available for the October show. 
7. Advertising Committee Update – Kim reported that all advertising for Rumors will be at the same rates as for Play On!. Denise Altruda stated that a full-page ad is $200, half-page ad is $100, business card size ad is $25.  Kim stated that she has three ads sold at this point and Paul reported that there may be a couple of realtors interested in purchasing ads. 
8. Social Committee Updates – Victoria Ochoa reported the holiday party will be held December 21st at Desert Vista, room 5, from 5 – 8 PM. The food theme is Mexican with tacos and accoutrements and the décor is Hawaiian.  If members would like to attend the party, please sign up tonight with Kim. The cost for plus-ones is $30.  Joe Buonanno is providing entertainment for no charge.                                                          Wendy Friedman is in a production at the Las Vegas Little Theatre starting January 17th called Four Old Broads on the High Seas. Victoria would like to get a group together to attend this show.       

Additionally, Sybil and Joel Raiman have tickets to the comedy show at the Ahern Luxury Boutique Hotel for November 30th if any members would like to attend, please contact Victoria.                                                                          

1. Nominating Committee Updates – Election of 2025 Board of Directors – Nancy Murphy and Danette Carter called for any additional nominations from the floor at tonight’s meeting and there were no additional nominees at that time. The board of directors for 2025 will be: Neal Kirshner for president, Jerry Jensen and Lynne Smith for vice-presidents, Lida Derrin for secretary, Jackie Seavey for treasurer and Kim Fannin to continue as director of communications. There were no other nominations presented for any of the Board positions. The slate of officers was voted in unanimously by the membership present.
2. Board Announcements – John reported that he enjoyed his time as board president this year and read our mission statement, encouraging members to participate and have fun with the club activities. Kim mentioned the Improv and Skit Writing Classes on the last Monday of the month.  
3. Member Announcements – Paul Beilman thanked the outgoing and incoming board members for their service. 

Mary Lee thanked the club for her commemorative mug. 

1. 50/50 Raffle – total amount collected was $110 and Paul Beilman won the 50/50 for $55.  
2. Adjournment – John adjourned the meeting at 5:57 PM. 

 

Respectfully submitted, 

Lynne Smith, Secretary

 

Sun City Summerlin (SCS) Community Theatre 

October 14, 2024

5:00 PM

38 Members Present (Quorum Established)

 

1. Call to order – President John Mura called the meeting to order at 5:02 PM. 
2. Welcome Guests and New Members –  John welcomed new member Lida Derrin.
3. Discussion and approval of previous General Meeting minutes – Gerry Jensen made a motion to approve the previous meeting minutes and Neal Kirshner seconded.  There was no discussion, and the minutes were approved unanimously. 
4. Discussion and approval of financial information – John stated that we now have a proposed budget for next year.  He stated that now would be a great time to ask questions regarding finances or budget items and encouraged members to review that information.  Neal Kirshner asked if ticket sales for Play On! don’t get any better, will there be enough money for next year.  Happy Buonanno stated that sales for the current show will dictate what productions the club can undertake next year but that expenses are covered, and we will continue to maintain a $3,000 reserve fund.  The new board members will vote on the draft budget that, once approved, will be presented at the January general meeting. Gerry Jensen made a motion to approve the previous month’s financial reports and Neal Kirshner seconded.  There was no discussion, and the minutes were approved unanimously. 
5. Outstanding Items / Old Business
   1. Director chosen for Spring 2025 Production – Greg Korin will direct our February 2025 show. He is doing a great job with Play On! and we will be announcing the show soon. 
   2. Committee Memo of Responsibilities Update – Happy stated that with only a couple of months left for this board, if the committees have any changes, chairpersons, or corrections, please let her know.
   3. Logo Wear – shirts were distributed tonight, and everyone thanked Barbra for her hard work on this project.  Happy suggested that we possibly offer to order shirts for members on a quarterly basis going forward.  Barbra stated that she will contact Bruce to verify the minimum order for shirts.  She also stated that there were a few extra shirts if anyone would like to purchase one. 
6. New Business – 
   1. SCS Life for Play On! – there will be an article in the current issue interviewing Neal Kirshner regarding the club and current production. 
   2. Sponsors and/or Donations request – John reported that he has been talking with other theater companies in the area and they stressed how important it is to get sponsors and donations to help fund productions. He stated that the club has received small donations and sponsorships in the past and that for Play On! Wayne’s niece generously gave a donation. Happy stated that if club members will be soliciting for sponsors or donors, to consult the CCOC rules concerning both sponsor and donors. She reported that since this is a chartered club under the master HOA, it is not allowed to form a 501(c)(3); therefore, we cannot provide tax write-offs for businesses. 
   3. Play On! Photographer needed for rehearsal pics – Lida Derrin has been attending rehearsals and taking pictures. John and the members thanked her for handling that project. He encouraged anyone else who might be interested to attend rehearsals and take pictures or videos. 
7. Communication Updates – Kim reported that we could post a club photo of members in their logo wear on the website or possibly the Link’s website but that the Link magazine will no longer publish club photos since there are so many clubs in the community.  Lynne suggested that members wear their shirts to the next general membership meeting, and we could take photos then. 

Kim also stated that members can notify her if they are not receiving regular emails, and she can send them from another account.

1. Members Committee Updates – John reported that the club honors long-term members Mary Lee and Gerry Jensen for their honored citizen status (long-term contributing members and over 90 years old). 

Nancy Murphy and Danette Carter are co-chairs for the Members Committee. She recapped their meeting from October 7th where they brainstormed ways to attract new members and requested a budget of $200 for next year. Happy stated that the proposed budget allocated $1,000 for their committee for 2025.  Kim reported that she has the revised membership packet ready and gave a copy to Nancy. 

John stated that club members have been requested to sell at least 5 tickets, if possible,  for the upcoming production as ticket sales are quite low at this point. 

1. Production Updates – Victoria reported that Greg, the director, would love to have audiences for this week’s rehearsals on Tuesday and Thursday from 5 – 8 PM before hell week next week. She stated that everyone has been working hard on this production and everything is on schedule. She stated that hell week is the week before the performances where there is rehearsal every day Sunday through Thursday with opening night on Friday. There are tech rehearsals, sound rehearsals, and cast rehearsals and it is intense. She reported that we should have access to the theater on Sunday from 12 – 8 PM and Gerry will have the set up that afternoon. Neal reported that he is contacting everyone in the Link and talking to everyone everywhere in an effort to sell more tickets for the upcoming show. The goal is to sell a total of 700 tickets for this show.
2. Play Committee Updates – Happy stated that the board members are working through some issues but anticipate getting the announcement out soon for the next production. Auditions are scheduled for November 5th and 6th at Sun Shadows. John requested that the members thank Happy for all her work with the play committee to get this accomplished. Doris Noon requested that more members get involved with the play committee since once a director has been chosen, it is critical that the committee review possible plays and choose the best options in a timely manner. Doris stated that a committee with 5 or 6 members would work well. Happy reported that we have to determine final ticket sales for Play On! in order to know if there will be enough funds to perform a musical in fall of 2025. It will be up to the new board to ascertain what type of production is possible for next fall. 
3. Advertising Committee Update – Kim reported that all advertising has been sold for the Play On! program for a total of about $700. She stated that the program is a good size for this production. 
4. Social Committee Updates – Victoria Ochoa reported that there is a cast party for Play On! on Monday, October 28th, and it is limited to cast members and crew members that have worked the production since the inception of the play.  She stated that she needs to turn in the final count for those attending the cast party by Monday, October 21st. She reported that the social committee’s next meeting is November 6th, Wednesday, at 10 AM and requested that Kim verify that a room is available. 

Victoria also stated that there are two different options for the holiday party which will be voted on at the next committee meeting. 

1. Nominating Committee Updates – Nancy Murphy requested that committee members Danette Carter, Neal Kirshner and Doris Noon stand, and she stated that the four members have been working diligently to fill the open board member positions.  Presentation of Candidates included Neal Kirshner for president, Gerry Jensen and Lynne Smith for vice-presidents, Lida Derrin for secretary, Jackie Seavey for treasurer and Kim Fannin to continue as director of communications. Nancy asked if anyone else would like to be considered for any of these positions to please contact her or the committee members. The vote will take place at the November general meeting. 
2. Board Announcements – Kim stated that the club needs someone who is not in the play  to attend the Rainbow club meeting next Monday to promote Play On! – Joey Connolly stated that he will ask Howard to bring flyers to that meeting. 

Kim reported that she wants to thank all those members who have stepped up to participate in the committees and that this is the first year that we have had established committees. She thanked Happy for all her hard work in getting the committee process up and running. Happy encouraged members to participate either in a board or committee position and after two years, she is stepping down from the board. 

Kim also thanked John, Victoria, and Kathy for serving on the board as well as Lynne for stepping up as interim secretary.  She stated that she was president four times in the past and even though it is a lot of work, it is such an important contribution to the club’s functioning. John thanked everyone here tonight for their participation in the club.  

1. Member Announcements – there are no restrictions for wearing the logo shirts. 
2. 50/50 Raffle – total amount collected was $95 and Wendy Garrido won the 50/50 for $47.  
3. Adjournment – John adjourned the meeting at 5:56 PM. 

 

Respectfully submitted, 

Lynne Smith, Secretary

Sun City Summerlin (SCS) Community Theatre Club

General Meeting Minutes
August 19, 2024

29 Members Present / 2 Guests (Quorum Established)

 
1. Call to order – President John Mura called the meeting to order at 5:04 p.m.
2. Welcome Guests and New Members – John welcomed members and guests, Paula and Lewis Turner,
who joined that evening. 
3. John welcomed Lynne Smith to the board as the new Secretary and thanked Joann for her many years
of service to the board.
4. Discussion and approval of previous general meeting minutes – Jerry Jensen made a motion to
approve the previous minutes and Victoria Ochoa seconded.  There was no discussion, and the
minutes were approved unanimously.
5. Discussion and approval of financial information – Jerry Jensen made a motion to approve the financial
reports through last month and Joel Raiman seconded. There was no discussion, and the minutes were
approved unanimously. Kathy Zanghi, Treasurer, reported that our current bank balance is $11,567.
John reported that the important issue with the club’s finances is ticket sales for our shows and for all
club members to promote shows whenever possible. John also stated that if anyone knows of a club
where he or another member could speak, he would be happy to do so. Vice President, Happy
Buonanno (Happy), stated that the budget is posted online through July with only two items over the
20%, as discussed previously. Victoria reported that she plans to stay on budget with the current show
for costumes. Happy stated that the bank balance does include our reserves of $3,000. She reported
that we need to sell 85% of the seats for each show in order to stay on budget. Happy stated that we
will be adding a line item to the budget for next month to include revenue from advertising sold in the
show programs.
6. Outstanding Items / Old Business
1. Directors interviewed for Spring 2025 Production – the theatre board, at their last meeting,
interviewed three individuals: Rhonda Goldstein, Cassie McGuire, and Wendy Friedman. The
board heard great presentations from all three; two of the interviewees had other commitments
or conflicts which might interfere with the show schedule. After deliberation, the board decided
to recommend Wendy Friedman to present her ideas for the spring 2025 show to the Play
Committee. Jerry Jensen asked about knowing what sets might be involved in the show chosen
and Happy stated that sets are one of the considerations the Play Committee worksheet
considers in choosing a show.
2. Mission Statement – John reported that he and Kim are continuing to work on developing the
club mission statement. He stated that the important elements include providing high quality
theatre to SCS residents, striving to provide a spirit of teamwork and camaraderie, and above
all, creating a fun and enjoyable experience for club members. John welcomed any additional
considerations for our mission statement and stated that he plans to have it finalized by year
end.
3. Digitizing Old Pictures – John stated that this has been an open item for quite some time and
again asked if anyone has an interest and access to necessary equipment, it would be great to
memorialize the club photos. Denise Altruda and Mary Lee have done a great job of gathering a
lot of the photos that we have assembled.
4. Committee Memo of Responsibilities Update – Happy reported that she has published a
document for all club committee members that lists who she knows to be on each committee
and what the responsibilities for each committee are. There is a draft so Happy asked for any
changes or corrections to the memo. Nancy Murphy stated she is not on the advertising
committee. Happy said she would correct this

5. Logo Wear – John thanked Barbara Dunn for her work on this project. She has lined up Bruce
(the vendor) to provide shirts at a great price. Examples of the red and purple women’s shirts,
without embroidery, were at the meeting for anyone to look at for sizing or color. Lynne is
collecting orders tonight and at next month’s meeting for the women’s shirts and men’s polo
shirts which are $20 cash only for sizes up to and including XL. Two XL shirts are $25. The
minimum order is 20 shirts. We anticipate that the shirts will be delivered at our October
meeting.
6. Assistance League Donation Update – Victoria asked the membership to please provide the
Board with any full-size or sample size toiletries. These items will be made available to children
and teens Victoria stated that anyone can bring donations to rehearsals, meetings, and
performances .

7. New Business – SCS Life for Play On! Advertising – Happy contacted Doug from SCS Life who agreed
to give us a write up in the magazine on the current production with some pictures. Happy stated this is
free advertising for the production.
8. Communication Updates – Kim reported that our club will be the spotlight for the October Link
publication, but the club won’t be on the cover of the magazine. She sent out an email today to the
advertising committee regarding the play program advertising information. She needs the advertisers
and the size of their ads by the 10 th of September and the artwork by the 20 th of September so that she
can get it to Roger by the beginning of October for programs. She has designed a flyer for the
community centers and for passing out to local area businesses. Kim asked for a volunteer to get
these printed.. She stated that if a veteran is willing to do it, they receive a discounted price for printing
at Office Depot. Jerry Jensen offered to get those printed. Also, Nancy Murphy made flyers to
advertise the theatre club, and they need to be printed. Social media has been updated on all the sites
and Kim has added things to the website, including a calendar of events and meeting minutes that are
easily accessible. She’s working on the program which is complete except for the ads.
9. Members Committee Updates – this committee originally started out as the committee that would
welcome new members. Now this committee has been expanded to include other committees who
work under the board since there was an overlap in members and coordinating efforts seemed
beneficial. This committee also distributes the flyers advertising the club. The Play Committee,
Advertising Committee, and Nominating Committee are included in the monthly Member Committee
meetings. The next joint meeting is September 9 th .
10. Production Updates – Victoria, assistant director for Play On!, reported that the cast is supposed to be
off-book for tomorrow’s rehearsal. The rehearsals are in the theatre on Thursdays and most Tuesdays
at this point, depending on availability. She invited members to come and watch rehearsals. Costumes
are coming together and she thanked those cast members who have pulled together their own
costumes. She stated that the show is quite funny, especially the third act. She gave a brief synopsis of
the story-line for the play.
Jerry mentioned that we now have a number of panels for sets that, if they could be stored, would be
recyclable for future productions. He stated that the largest panels are 4’ x 8’. The club needs more
space to store set items so they can be reused and save money for productions. He also reported that
we need more sandbags to secure the panels –at least 8 more sandbags. Jerry stated the need for
more volunteers who can assist with set up and tear down of the show. Vicotria stated that her
husband, Henry could help and Happy said her husband, Joe, could also help.
11. Play Committee Updates – will be meeting with Wendy Friedman to explore production ideas for the
spring show.
12. Advertising Committee – Denise Altruda reported that there are several sizes to the advertising slots for
the production programs: $25/business card size, $50/quarter-page, $100/half-page, and $200/full-
page ads. The committee suggested contacting local merchants and giving that information to the
committee. There is no conflict with type of business; i.e., there could be more than one ad for a pizza
restaurant, etc.
13. Social Committee Updates – Victoria announced that the cast party for Play On! will be held on the
Monday after the show, October 28 th at BJ’s on Charleston and the cast and immediate crew will be at

no-charge but in order to maintain the budget, additional crew and partners will be charged $30 per
person. The Holiday Party will be held on December 21 st at Desert Vista, room 5 from 5-8 PM, all
members are free, and spouses/partners will need to pay a fee.
14. Nominating Committee Updates – The committee needs to decide which board positions will need to
be filled for next year by reaching out to board members and the general membership so see if there’s
any interest. Nancy Murphy stated she has been reaching out to club members to see if they are
interested in serving on the theatre Board. John encouraged the membership to consider serving on the
board as it is fun and enjoyable.
15. Board Announcements – Victoria has arranged for the president of the Assistance League to speak at
the September general membership meeting, but she is unable to attend that meeting. John
volunteered to follow up with them and handle the speaker in September.
16. Member Announcements – Patty thanked Happy for assisting her at the Summit music event Friday
night.
17. 50/50 Raffle – total amount collected was $60 and Linda Brandt won the 50/50 for $30.
18. Adjournment – John adjourned the meeting at 5:55 p.m. Entertainment provided by Magician, Lewis
Turner following the meeting.

Respectfully submitted,
Lynne Smith, Secretary

Sun City Summerlin (SCS) Community Theatre Club

General Meeting Minutes
July 15, 2024

Total Members present: over 20 (quorum established) / Guests #4

1. Call to order – Vice President Victoria Ochoa (Victoria) call the meeting to order at 5:05 p.m. (President John Mura (John)) was absent from the meeting.

2. Welcome Guests and New Members – Victoria welcomed members. Guests arrived closer to 6:00 p.m. and Victora acknowledged guests at that time. Guests attending were Greg, Del, Mercedes, and Lynne.

3. Discussion and approval of previous meeting minutes – Adrianne Gentile made a motion to accept the previous General Meeting Minutes and Otha Williams seconded. There was no discussion and the minutes were approved unanimously as presented.

4. Discussion and approval of financial information – Paul Beilman made a motion to accept the financial reports and Linda Brandt seconded. Vice President Happy Buonanno (Happy) addressed the $25 write off expense the Theatre Board approved. This expense was for a missing material fee that Music Theatre International (MTI) charged the club for missing materials that were returned to MTI for the last production. Treasurer Kathy Zanghi (Kathy) had tried to contact MTI on several occasions to request follow up on the missing material and no one from MTI ever responded back. Happy explained the Theatre Board made the decision to write off the $25 as it was taking too much time and energy to pursue any further. There was no other discussion and the financial reports were approved unanimously.
Fiscal reporting completed – Kathy shared that the Fiscal reporting for Sun City Summerlin Community Association, Inc. (SCSCAI) had been completed and submitted per SCSCAI requirements. Happy explained that the Board reviewed the Fiscal report and everything had balance out. This report required three officer signatures that were completed at the last Theatre Board meeting.
Happy brought up that Theatre Club committees need to review the Theatre Budget prior to any expenses being incurred. If there are items that are not budgeted, they must go to the Theatre Board for approval BEFORE the expense is incurred. Expenses cannot be approved by any one Board Member; they must be voted on by the entire Theatre Board. Happy said she would be addressing this more in the Members Committee update later in the meeting.

5. Outstanding Items / Old Business
a. Logo wear update
i. Ordering Information – Member Barbra Dunn stated she would provide Kim Fannin (Kim),
Director of Communications, with further information on logo wear so it can be posted on the
website. Discussion followed and it was decided that the vendor supplying to logo wear will be
asked to come to the General Meeting in the future to gather orders and money from those that
wish to purchase any logo wear. It was brought up that there is a minimum order of 20 shirts
that must be ordered. Barbra stated she would reach out to the vendor to set up a date for his
business to be there.
ii. Can non-club members order – Happy indicated that a question had been asked previously
about non-members purchasing Theatre Club logo wear. Happy explained that the Theatre
Board stated that logo wear could be purchased by anyone as this would be a great
advertisement for the club.

b. Assistance League (AL) Update and Information – Victoria provided an update on the AL fundraising
event. She stated that boxes will be place in the lobby for all performance of Play On! to collect
toiletries. Member Marla Lagatutta asked if donations could be made before the production. Member

Neal Kirshner stated he had room to store any donations before the production. Victoria thanked Neal
for doing this and said any donations now and at the production will be greatly appreciated by the AL.
c. Filming of Improv Skit – Volunteer(s) needed – Victoria asked for any volunteers to help in filming (from mobile phones) the Improv skit that will be used on social media for advertising. Victoria stated that her husband, Henry Ochoa would help in this but others are still needed. Kim stated she would ask her husband, Steve Fannin, to help with this too. Victoria asked if there were any other volunteers to please contact her.

6. New Business
a. Board meeting with potential directors – Happy talked about the process on how new directors will be interviewed by the Theatre Board first and then the potential directors will meet with the Play
Committee to discuss their recommended plays. Happy let the members know that this interview
process will be completed at the next Board Meeting to be held in August 2024.

7. Communication Updates – Kim shared with the membership that all social media sites are updated with the most current information. She reminded members that all club information is posted there and members should look there first before calling or texting questions. The website address is scs-theatre.com. Kim reminded members that all questions regarding any Theatre Club business should be sent to the email address of the club (scstheatrelv@gmail.com). Kim also reminded the members that the General Meetings now start at 5:00 p.m., instead of 6:00 p.m., and that she would notify The Link magazine to get this information updated.
Kim then reminded members to provide her with their headshots and bios so they can be posted on the
website. Kim also asked that all committees provide her with their next meeting dates (plus time and location) so they can be posted on the website in case other members want to attend and volunteer.
8. Members Committee Updates – Danette Carter provided an update on the Members Committee activities. She explained the committee is going to introduce a new member buddy system so each new member would have a person that will introduce and help the new member navigate through the club’s processes. Danette then explained that a brochure is being developed to advertise the Theatre Club and that this will eventually be hung inside the lobby at the Starbright Theater. Danette explained that Nancy Murphy had completed a flyer. Kim asked that the flyer be emailed to her so she can distribute for the Theatre Board review.
Members and Other Committees Draft Procedures Document – Happy indicated that she is in the process of putting together a document for all the club’s committees. She explained that our club is growing so much and with the growth of any organization there needs to be better communication throughout. Happy stated the document will provide some basic information that every committee will need to consider. Each committee will need to determine how it will work in getting information to the Theatre Board as a whole, and not to individual Theatre Board members. Kim then reminded the committees again that communication of such should be sent to the SCStheatrelv@gmail.com address for distribution to Theatre Board members.
a. Nominating Committee Updates – Happy indicated that the procedures for the Nominating Committee for the Theatre Club is provided in the SCSCAI Clubs and Community Organizations Procedures Manual. Happy stated she would gladly go over these with the Nominating Committee if they would like.

ii. Neal Kirshner volunteered to be on the Members Committee, Advertising Committee, and the
Play Committee. Thank you, Neal!

8. Victoria announced that Joann Hess is stepping down as Secretary for the Theatre Board. Joann
has been battling health issues and it has just been too much for her to continue as Secretary at
this time for the Theatre Club. Joann indicated she would still like to be the Prop Master for the
club. Victoria, and the Theatre Board, were very excited to hear that Joann has volunteered to
continue in the Prop Master role because she has done such an outstanding job with it. Victoria,
and the membership, thanked Joann for everything she has done for the club. Victoria then
asked if anyone were interested in taking on the Secretarial role to please contact her. A new
member, Lynne, stated she would volunteer. Victoria thanked Lynne and Happy said she would
follow up with the SCSCAI to determine how we get this changed as this is a club officer
position.

9. Advertising Committee Updates – Committee Member, Denise Altruda, presented an update from the Advertising Committee. She stated she already had a few businesses that committed to advertising in the Play On! programs. Happy shared with the membership that the Theatre Board voted on the following prices for advertising in the program – Business card size = $25, ¼ page = $50, ½ page = $100, full page = $200.

10. Production Updates
a. Sets and Props Update – Victoria and Happy shared that Jerry Jensen has secured mostly all the set
furniture with the exception of a couch. Victoria stated that props are being headed up by Kathy and
Joann.

11. Play Committee Updates
a. Schedule for meeting with directors after Board – Happy reminded the membership that the Play
Committee will meet with the potential directors after the next Board Meeting. Happy stated she would
provide the committee the Play Committee Worksheet to the committee.

12. Social Committee Updates
a. Cast Party – Victoria announced that the Play On! cast party will be at BJ’s on Charleston on Monday,
October 28, from 6:00 p.m. – 8:00 p.m.. Cost will be just under $30 a piece for non-cast (I.e., non-
member guest, spouse, etc.). Victoria explained there would be a buffet set up for the party.13. Board Announcements – Kim stated that all member birthdays will now be posted on the website instead of having to update them monthly.

14. 50/50 Raffle – Adrianne Gentile won $35

15. Guest Speaker – Bev Ashcroft (Bev)
a. Bev provided her background to the membership and then went on to talk about how “rhythm” plays a part in stage productions. She explained how important rhythm is, not just for musicals, but for other
areas on the stage too. This includes the rhythm of the dialect, the rhythm of sets being moved, the
movement of the cast, etc. She shared that all members of a production need to recognize areas that
could throw a rhythm off. She provided examples like props not being in place, cast not following
blocking, etc. Bev stated that every person a part of the production must look at intent, circumstances
and stage direction to understand how the rhythm should flow within a production.

16. Adjournment – there was no further business and Victoria adjourned the meeting at 6:09 p.m.

_______________________________________________________

Sun City Summerlin (SCS) Community Theatre Club

General Meeting Minutes

June 17, 2024

23 Members Present / 1 Guest (Quorum Established)

 

1. Call to order – President John Mura (John) called the meeting to order at 6:30 p.m.
2. Welcome Guests and New Members – John welcomed members and a guest, Robbin Goodroe, who joined that evening.  John also thanked the Members Committee for putting together the Ice Cream Social for the evening.
3. Discussion and approval of previous meeting minutes – Jerry Jensen made a motion to approve the previous minutes and Denise Altruda seconded.  There was no discussion and the minutes were approved unanimously.
4. Discussion and approval of financial information – Jerry Jensen made a motion to approve the financial reports and Barbra Dunn seconded.  Vice President, Happy Buonanno (Happy), went through the budget and explained the two overages that took the club above their 20% budget line amounts.  She explained these were for the Play On! production licensing and scripts.  Happy further explained how the budget will need to be adjusted for next year with other areas being looked at so expense items could be allocated more to production costs and less in non-production areas, such as cast and holiday parties.  Happy explained that a draft 2025 budget will be worked on towards the end of the year and the new 2025 Theatre Board can make any necessary adjustments they feel necessary.  Happy also explained that when budgeting for our club that income and expenses need to offset one another.     
5. Outstanding Items / Old Business
   1. Logo Wear – need volunteer(s) to coordinate – John asked Barbra Dunn if she could coordinate the logo wear ordering.  Barbra stated she would get this organized and that she would work with Director of Communications, Kim Fannin (Kim), to get pictures and forms posted on the website.  Happy stated that money from the logo wear is separate from the club’s finances and payment to the logo wear vendor would be between each member ordering and the vendor.  She explained that no logo wear money can go through the club’s account.  John thanked Barbra for taking this project on.  John also asked by a show of hands how many members would purchase shirts once they were offered.  Approximately 20 members raised their hands.
   2. Request for Speakers at General Meeting – John asked the membership to please provide the Board with any speakers they have in mind for upcoming meetings.
6. New Business
   1. Advertising in production programs – need volunteer(s) to organize – John asked for volunteers to head up the program advertising for the Play On! production programs.  No one volunteered during the meeting but after the meeting Denise Altruda volunteered to head this up and Marla Lagatutta and Paul Beilman stated they would help Denise with this.  Thank you to these volunteers for doing this.  John also asked if Kim could ask for volunteers on the website.  Happy said she would let Kim know.  
   2. Volunteer(s) needed for filming Improv Skits for social media advertising on club sites – John asked the membership if anyone would be interested in filming the Improv Skits that will be performed during the fall production.  Happy explained these short clips would be used on the club’s social media sites for advertising.  Denise Altruda said she might have someone that could do this for the club.  She said she would let John know.
   3. Fundraiser for Assistance League (AL) Information – Happy stated that Vice President, Victoria Ochoa (Victoria) is heading this up.  Happy stated that Victoria received all Sun City Summerlin Community Services approval to move forward with this fundraiser.  There will be bins brought in to collect toiletries at each production of Play On!.   The toiletries will be turned over to the AL to be distributed to those in need.  Questions should be addressed to Victoria.
   4. Nominating Committee Needed (possible within Members Committee?) – John asked for any volunteers that may be interested in serving on the Nominating Committee for the 2025 Theatre Board.  Happy stated this was an easy job to do.  John brought up that maybe this committee could be formed within the Members Committee since that committee has a big member outreach.  John stated this would be brought up at the next Members Committee meeting that would be held on June 25th.
7. Communication Updates – Kim was absent from the meeting so there were no updates.  
8. Production Updates
   1. Need furniture for Play On! – John brought up that we needed to think about getting furniture for Play On!.  Jerry Jensen stated the club needs a chair, sofa, side bar, table and bookcase.  Happy asked members to watch for any bulk pick up days to see if residents leave out any items the club could use.  Paul Beilman volunteered to help gather the furniture once it is found.  Denise Altruda said she might have access to a couch the club could borrow.  John asked if Kim could put this request on the website.  Happy said she would let Kim know.
9. Play Committee Updates
   1. Need to start interviewing Directors – John and Happy explained that the club currently has a list of four potential directors for the next play.  Happy explained that directors are first interviewed by the Theatre Board and if the potential director is a good fit, they will be introduced to the Play Committee.  The Play Committee will then gather the directors play requests from them and review the Theatre Club’s Play Worksheet that contains all the play particulars that must be reviewed.  Once the Play Committee completes their review of the plays, they will make approximately three play recommendations to the Theatre Board for the final decision.  Happy asked if there were any other volunteers to serve on this committee.  If any members are interested in serving on this committee, please let John know.
10. Members Committee Updates – John thanked the committee once again for the wonderful ice cream social they put on.  One of the committee members asked if Kim could put their meeting time and date on the website if anyone else would like to join.  Happy said she would ask Kim to do so.
11. Social Committee Updates – Victoria and Kim were absent from the meeting but Happy did let the membership know that Victoria has been looking around for other venues to have the cast party at.  Victoria is trying to locate a venue that could save the club some money instead of having the cast party at the Summit.
12. Board Announcements – there were no Board announcements
13. Member Announcements – Happy said that her husband, Joe, was performing at Miller’s on July 12
14. 50/50 Raffle – total amount collected was $80 and Paul Beilman won the 50/50 for $40.
15. Adjournment – John adjourned the meeting at 7:15 p.m.

 

Respectfully submitted, Happy Buonanno Vice President _______________________________________________________________________________________________

Sun City Summerlin (SCS) Community Theatre Club

General Meeting Minutes

May 20, 2024

6:01 pm Number of Members Present: approximately 30 / Quorum Established   Call to order – President John Mura (John) called the meeting to order at 6:01 pm Welcome Guests and New Members – John welcomed members and guests. There were two guests – Donna, a friend of member Jerry Jensen, and Bruce Schiller, a friend of Barbra Dunn’s. Discussion and approval of previous meeting minutes – Mary Lee made a motion to approve the previous meeting minutes and Otha seconded. There was no discussion and the minutes were approved unanimously. Discussion and approval of financial information – Rudy made a motion to approve the financial reports and Jerry seconded. John stated the club was overbudget on one line item. He explained that even though the club is overbudget in this area, that the bottom line will be offset with less expenditures in other areas and this should bring the club into budget at year end. There was no other discussion and the financial reports were approved unanimously. John also mentioned that looking forward to next year there would be adjustments made on the budget to more accurately state costs based on previous expenditures. Outstanding Items / Old Business Logo Wear – Sunshine Designs owner, Bruce Schiller, stated the polo shirts are light weight and there are various colors. The price would be $20 a shirt. He explained there are collared and uncollared shirts that will be available. Sets/Props Storage Inventory – this is still an outstanding item. Jerry Jensen needs information if any member is storing sets or props at their homes. The Board was notified that the Pinnacle monitor needs a list of people who can access the club’s closet. Kathy stated she would get this list together. Jerry Jensen volunteered to go through the club’s closet to determine if anything could be used for the production. Joey Connolly stated that Jerry could build sets in his and Rudy’s garage. Post Audition Discussion – Victoria stated that there will be other parts added to the production. Marla Lagatutta stated she would like to understudy. New Business Mary Lee’s – Victoria stated that The Dating Game would be the club’s Mary Lee for Play On!. She explained that audience members would be given a raffle ticket, if they wish to participate, to ask pre-written questions to the Dating Game contestants. The Board announced that going forward ticket sales would be $15 for non-musicals and the price would remain the same for musicals at $20 Communication Updates Kim stated she would be getting a card out to Joann Hess who has been out due to illness. Kim asked the membership for bios and headshots of all members so they can be posted on the website. Kim updated the membership regarding new information she put on the website. She said this includes theatre jokes, acting hints, etc. Kim announced that there is a glass-framed area in the Pinnacle lobby where club information can be posted. Production Updates – no updates Play Committee Updates – no updates Social Committee Updates – no updates Membership Committee Updates – John announced that the Membership Committee is now called the Members Committee. He said this committee meets once a month. John explained that member, Nancy Murphy, Members Committee member, made a New Member brochure to hand out to new members. John also announced that the Members Committee will be holding an Ice Cream Social for the June General meeting. Kim said she would arrange for more tables and drinks. Speaker and member, Wendy Friedman, did a presentation on Creating a Character. Board Announcements – no Board announcements Member Announcements – Marla Lagatutta shared with the membership some ideas for recruiting members at the production lobby table. 50/50 Raffle – there was no 50/50 raffle as the raffle tickets were not available Adjournment – John adjourned the meeting at 7:04 pm Respectfully submitted, Happy Buonanno Vice President   ________________________________________________________________________________________________  

Sun City Summerlin (SCS) Community Theatre Club

General Meeting Minutes March 18, 2024 6:00 p.m.

(28 members and 1 guest; quorum established)

1. Call to order – President John Mura (John) called the meeting to order at 6:02 pm 2. Welcome Guests and New Members – John welcomed all members and one guest, Vicki Lopes 3. Discussion and approval of previous meeting minutes – Kim Fannin (Kim) made the motion to approve the last General Meeting Minutes and Paul Beilman (Paul) seconded. There was no discussion and the minutes were unanimously approved. 4. Discussion and approval of financial information – Otha Spencer made the motion to approve the financial reports and Adrianne Gentile (Adrianne) seconded. There was no discussion and the financial reports were unanimously approved. 5. Outstanding Items / Old Business a. Director Update – John discussed the director search and asked members if they know of anyone to contact him. Paul said he knew a couple from Speeding Theatre and would speak to them. There is one lead on a director and more information will be sent to the membership should this develop out. Discussion was then made on the amount the club can pay a director and perhaps finding a way to increase it would help the club get new directors to work. There were no suggestions made on how to do this at this time. b. Speakers for Club – Sybil Raiman (Sybil) asked about still getting speakers for the club and maybe having classes on line memorization.

6. New Business a. Club History on Website – John thanked Kim for updating the website with photos from old shows. He also thanked Denise Altruda for putting together a 3-ring binder (book) with many older show photos, programs, etc. Mary Lee, Joey Connolly and others supplied Denise with materials used in the book. The book was passed around for members to look at. Anyone with old theatre club photos may send them to Kim for posting on the website. b. The membership had a general discussion on Club t shirts and/or jackets – John said the board would look into it further c. John said he wishes to increase the club’s membership and asked members to recruit friends for the next auditions d. John asked for comments on people’s experiences in Forum. Discussion evolved around how well received the show was, how much fun they had, etc. Sybil suggested, for future shows, that only actors who will actually be needed for that rehearsal be called. Sybil also suggested holding a meeting once

show is cast, to inform actors/crew of what will be expected of them during the rehearsal schedule- attendance, following directions, not taking direction/criticism personally, etc. Paul asked if the club is

permitted to sell ads for the performance programs. The club was previously permitted to do so for Grease. This will need to be addressed with the Clubs and Community Organizations Committee (CCOC) and a member(s) would need to take the lead to sell the ads and provide the information for CCOC approval.

7. Communication Updates – Kim asked the membership to let her know if they are not receiving club emails so she can verify the email address she has for them 8. Production Updates a. Audition dates for next production – Auditions for the (October 25-27 show) are set for April 29, 30. Kim will email members information and post on the website.

    b. John stated the play will be determined after the director is decided and the Play Committee submits top three to Board 9. Membership Committee Updates a. Club Fair – Nancy Murphy said the Club Fair went well, they had many people stop by the table and 11 left their names and emails. b. The committee is planning a pizza party in April at the General Meeting c. The committee stated the club has 48 members so far 10. Play Committee Updates a. It was communicated that the Play Committee is made up of Adrianne (Chairperson), and other members include John Mura, Wendy Garrido, Danette Carter, Cindy Linebaugh, and Doris Noon b. Adrianne spoke about the need for a play that can include many actors, is easy to do and has a small set. c. Some discussion was made regarding the type of play the club can do. It was determined that If members have suggestions for future plays, they should present their recommendations to those on the Play Committee and/or join the Play Committee.

11. Board Announcements – none 12. Member Announcements – a. A reminder was announced that there are Dance and Silvertones shows in April. b. Jerry Jensen asked members to send information on any set pieces, props, etc. they may have at their homes, so he can do an inventory. John asked them to email info to the club email c. Sybil mentioned the dance clubs are always looking for people to perform while they are changing costumes. Asked if the club could have members do short skits, sing, etc.

13. 50/50 Raffle – Paul won $50 14. Adjournment – John adjourned the meeting at 6:58 p.m.

__________________________________________________________________________________

Sun City Summerlin (SCS) Community Theatre Club

General Meeting February 12, 2024 – 6:00 p.m. (40 members in attendance – quorum established)

1. Call to order – John Mura called the meeting to order at 6:00 p.m. 2. Welcome Guests and New Members – John welcomed new members and guests (Mike and Sabina). 3. Discussion and approval of previous meeting minutes – Paul Beilman motioned to approve the last meeting minutes and Jerry Jensen seconded. There was no discussion and the minutes were approved unanimously. 4. Discussion and approval of financial information – Mari Pupanek motioned to approve the financial reports (Budget and Reconciliation Report) and Adrianne Gentile seconded. There was no discussion and the financial reports were approved unanimously. 5. Outstanding Items / Old Business a. Membership Dues – Kathy Zanghi reported the club currently has 45 members. Happy Buonanno asked the membership to reach out to previous members to see if they are interested in renewing their theatre club membership. b. Forum Ticket Sales – John Mura brought the membership up-to-date on the number of tickets sold. John further asked everyone to please continue to sell tickets. He then thanked Sybil Raiman for all her marketing efforts she does for the club. Happy Buonanno also thanked John Mura and Cindy Linebaugh for purchasing tickets and donating them to other clubs and groups. c. Director Search – John Mura reminded the membership that the club is still searching for directors for the next production. He asked the membership to please send him any leads or other information that could help in the director search. John explained to the membership that he would like to pay the club directors better, but this cannot be done unless the club has more sold-out productions. d. Historian Search – John Mura asked if anyone would be interested in becoming the Historian for the club. He stated that members Mary Lee and Denise Altruda are there to help with this project. Happy Buonanno brought up that the Link Magazine does archive their information and that information may be gathered from some of those older magazines. e. SCS Life Update – Happy Buonanno gave an update regarding the article that is going to be published in the SCS Life publication. She stated that the publication should be out in the next few days. Happy said she is hoping the article would promote more ticket sales. 6. New Business a. Membership Committee – Cindy Linebaugh, new Membership Committee Chair, presented new potential logos for the club. John Mura explained that Cindy has been working on ideas for attracting new members to the club. Cindy explained to the Theatre Board previously that the club needs to work on branding itself. The Board approved unanimously on the need for branding and Cindy started developing different logos, along with Kim Fannin’s help. Cindy explained the sample logos were voted on at the Theatre Board meeting and the top three were ready to be voted on by the membership. Cindy had members vote before the meeting and she announced the winning new logo for the club. Barbra Dunn brought up that she has a contact for club t-shirts once the club logo is ready to be announced. John Mura indicated the club would get bids from different companies to produce various theatre club articles of clothing or other paraphernalia. b. Information on Membership Committee – Cindy provided an overview on what she is working on to promote membership. She asked for volunteers that could help her with some of the ideas. The following members volunteered to serve on this committee: Cindy Linebaugh (Chair), Danette Carter, Nancy Murphy, Adrianne Gentile, and Eileen Cox. c. Mission Statement for Club – John Mura explained to the club what a Mission Statement is and why it is so important for the club to have one. Jerry Jenkins asked about a Vision Statement to go along with the Mission Statement and John explained the club could look at this after the Mission Statement is developed. John brought up the following things that should be part of the club’s Mission Statement: i. What, as a club, can the theatre club do for the individual ii. Reflection of the club as fun, with also a good reflection of the club being within the Sun City Summerlin Community John then asked the membership to please contact him with ideas for the club’s Mission Statement. Cindy Linebaugh stated that having a Mission Statement will help the club with keeping the club’s branding consistent and that this would help with marketing and advertising as well. Patricia Zeller stated that the Mission Statement needs to include all parts of the club, not just actors. d. Production Update i. Jerry Jensen asked the membership if anyone knew where the sandbags are. He explained these are needed to hold the Forum sets in place. Victoria Ochoa stated she thought they were in the trailer stored at the Zellers. Patricia Zeller said she would check on the sandbags and get back with Jerry. ii. John Mura stated there are still some flyers available for members to take and hang up at different locations in the area. Kim Fannin also made mini flyers that were available for members to take to distribute out. e. Other new business – Barbra Dunn asked the group about having guest speakers be part of the club’s membership meetings. Judi Sacks also said this would be a good idea. This will be further discussed within the Theatre Board. If any members have ideas for guest speakers, please contact Kim Fannin with their information. 7. Communication Updates a. Kim Fannin stated the club currently has Forum advertisements running on Facebook and Instagram. Kim also explained she placed an advertisement on WhoFish that has a distribution list of over 5,000. b. Kim Fannin and John Mura also reminded the membership again how important it is to use the Theatre Website as the source for information. Kim indicated she makes updates to this routinely and last- minute information is always updated there. John stressed how important it is to check the website for rehearsal and/or other changes. 8. Social Committee Updates – Victoria Ochoa stated that the Forum cast party is ready to go. It will be held at the Summitt on February 26 from 5:00 p.m. – 8:00 p.m. She explained there would be four menu items that individuals can pick from. Marsha Klein’s band will be the entertainment. Victoria stated there were 47 people signed up to attend. 9. Board Announcements – no Board announcements 10. Member Announcements a. Cindy Linebaugh announced she is putting a table out in the lobby during Forum. She said this table would provide information on the Theatre Club. She asked for volunteers to help man this table before, during intermission, and after Forum. Judi Sacks and Eileen Cox volunteered to help. b. Roger Storkamp announced to the members that if anyone else is interested in getting his haikus to please contact him directly. c. Happy Buonanno announced that Joe Buonanno’s band, RockHeart, would be performing on Saturday night at the Tuscany. 11. 50/50 Raffle – Wendy Garrido won $75.00. 12. Adjournment – The meeting was adjourned at 6:46 p.m. Respectfully submitted: Happy Buonanno, Vice President ____________________________________________________________________________

Sun City Summerlin (SCS) Community Theatre Club

General Meeting Minutes

January 15, 2024

Call to order – President, John Mura, called the meeting to order at 6:05 p.m.

26 members in attendance and one guest (quorum established)

Welcome Guests and New Members

John welcomed the club’s newest member, Jackie Seavey. John also welcomed guest, Dan, to the meeting.

John shared his vision in growing the club and moving forward to instill friendship, teamwork, and creativity with the club.

Discussion and approval of previous meeting minutes

November 2023 (No December Meeting) – Kim Fannin made a motion to approve the previous meeting minutes and Adrianne Gentile seconded. There was no discussion and the minutes were approved unanimously.

Discussion and approval of financial information

November and December 2023 – Budget / Cash Flow Reports – Joe Buonanno made a motion to approve the November and December 2023 financials and Mari Pupanek seconded. There was no discussion and the financials were approved unanimously.

2024 Budget – Joe Buonanno made a motion to approve the 2024 Budget and Mari Pupanek seconded. Happy Buonanno went over the budget and explained how the prepaids are now brought over from 2023. She explained these are the expenses for Forum. There was no other discussion and the 2024 Budget was approved unanimously.

Outstanding Items / Old Business

John asked the membership if there was any old business that still needed to be addressed. There was no old business.

New Business

Forum Ticket Sales – John talked to the membership about ticket sales for Forum. He explained how important it is for everyone to sell tickets so the club can recoup costs for Forum.

Advertising Ideas from Members – John asked for suggestions from the members on advertising ideas they may have. Members suggested that:

Have other clubs post our upcoming production on their websites

Visit other clubs and talk a few minutes about the upcoming production

Post flyers throughout the local community

Have shirts/jackets made with the Forum information

Victoria Ochoa and Happy let the membership know that because of licensing requirements, in the Forum contract, we are not allowed to do any marketing on shirts/jackets.

Happy explained to the membership that contracts signed with the licensing company have strict requirements for any advertising done. She explained that every production from the licensing company is different, as far as advertising requirements.

2024 Membership Fees Due before end of January – John reminded the membership that dues need to be collected by January 31, 2024. Kim stated she would send out an email reminder on this.

Volunteers Needed for

Membership Committee – John stated he would like to have a membership committee formed to work on getting new members. Victoria asked the membership for volunteers to make up a Membership Committee. The following member volunteered to Chair this committee:

Cindy Linebaugh

Play Committee – Victoria asked for volunteers to serve on the Play Committee. The following members volunteered for this committee:

Adrianne Gentile (Chair)

Wendy Garrido

Danette Carter

Doris Noon

Cindy Linebaugh

The Board explained to the membership that going forward potential directors will be interviewed by Board Members. After selection of the Director, the list of plays the director put forth will be sent to the Play Committee. The Play Committee will use the club’s Play Worksheet to complete review of each play and then make recommendations back to the Board of play selection(s).

Social Committee – Victoria shared with the membership that she and Kim are part of the Social Committee. She then asked for other volunteers to be part of this committee. The following members volunteered to serve on this committee:

Joann Hess

Kathy Zanghi

Danette Carter

Mary Lee

Eileen Cox

Fall Production Director Search – John asked the membership to please submit ideas and recommendations for new directors. Victoria let the membership know that directors need to have positive teaching and correction skills and be a good communicator. Happy explained to the membership that the Board had decided, going forward, that directors will be paid a flat fee instead of a contracted amount plus a bonus. Members can review the budget to see what is budgeted for directors in 2024.

Historian – John stated he would like to develop a history of the Theater Club. Eileen asked the membership if the club had a Historian. The club does not have a historian; however, Mary Lee is an abundance of knowledge on the history of the club. John stated he would like to get with Mary Lee after the Forum production to start putting some history together for archive purposes.

Communication Updates

Website – Kim indicated that members are still not using the website for information. The Board reminded the membership to please utilize the website for information. Kim let the membership know that new Forum rehearsal pictures will be out on the website soon.

New Instagram – Kim shared with the club the new Instagram account she developed for the club. It is scstheatre_ on Instagram. This site will only be used for advertising purposes (I.e., productions and finding directors, etc.)

Improv – Kim let the membership know that the Improv/Sketch Writing classes will start up again on Monday, January 29.

Production Updates

Flyers – Kim indicated there were a few flyers left for members to grab and post out in the area.

Video Shorts (Reels) – Kim stated the first Reel has been completed and is out on Facebook and Instagram. She said more Reels will be coming soon.

SCS Life – Happy let the membership know that SCS Life is going to have an announcement in their January addition of the upcoming Forum production and in February they will be doing a spread on Forum and the cast. The SCS Life writer and photographer will be at the next Forum rehearsal to gather information.

Board Announcements

John asked if the members would be interested in having pizza at one or more of the membership meetings. Members were all in agreement that this would be nice.

Member Announcements

Marla Lagatutta asked about a Cast party after Forum. Victoria shared that she and Kim are working on a menu with the Summit for the cast party. Victoria stated she would let the cast know as soon as this was completed.

Doris let the membership know that she attended a Vegas Theater event, Clueless, and that the performance was very enjoyable. She recommended to the members that they go see it if they have a chance.

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Sun City Summerlin (SCS) Community Theatre Club

General Meeting Minutes

October 16, 2023

6:00 p.m.

Call to order – Victoria called the meeting to order at 6:01 p.m. 27 members were present and a quorum was established.

Approval and Discussion of previous meeting minutes – Motion to approve from Paul Beilman and seconded by Adrianne Gentile. No discussion. Unanimously approved by membership.

Approval and Discussion of financial information – Motion to approve from Jerry Jensen and seconded by Otha Spencer. Discussion followed – (see a. and b. below)

Account Reconciliation Report and Simplified Cash Flow – Kathy explained the new Account Reconciliation and Simplified Cash Flow Report. She pointed out to the membership how this now balances back to the actual budget that is provided to the membership monthly. She explained that this was completed due to some discrepancies that were noted on carryover expenses from 2022 to 2023.

Updated Budget

Prepaids for Forum – Happy and Kathy explained that because Forum has been postponed until 2024, the expenses need to be reported as prepaids for 2023. These expenses will be moved over to the 2024 budget once the new Board takes over and creates the budget for 2024.

Old Financial Business – Ending year-end balance discrepancy (resolved) – Happy and Kathy, with the help from Joey Connolly, were able to resolve the discrepancies due to the 2022 to 2023 carryover numbers.

No other discussion items and financial reports were approved unanimously by the membership.

Outstanding Items / Old Business

No volunteer for financial reporting – Victoria and Happy shared with the membership that because the club could not get another volunteer to complete the financial reporting review, according to the club’s Operating Procedures, the review was not completed for 2023. They explained that Sun City Summerlin Community Association, Inc. (SCSCAI) removed the requirement for an annual club financial review effective the end of 2022. Because this is no longer a requirement Happy indicated the Operating Procedures would be updated to reflect the club will no longer require this review. Some members indicated they thought it was still a good idea to do but no one volunteered to complete the review. Happy indicated the Operating Procedures sent out with updates will be voted on later in the meeting.

New Business

Update on Forum postponement – Victoria asked if there were any questions on the postponement as the membership had already been notified of the postponement through email. Victoria then reminded the club that auditions for some roles, where cast could not complete the 2024 production, would be held at Sun Shadows on October 17.

Nana production not a good fit – Victoria stated the club membership had already been informed on the recommended production of Nana, and why it was not a good fit for the club. Victoria did state that with the postponement of Forum to 2024 the Fall production will be decided with the new 2024 Board.

Holiday Party – Victoria explained that the party will now be held back at the Summit since she was able to negotiate a better price for our members. The party will be held on December 16 and the club will pay for members. This does not include alcohol. Non-members will pay $30.00. Victoria stated that Joann is working on decorations. Entertainment will be provided by Joe Buonanno. Kim is also working on doing Improv skits that members have created.

Photo Release Forms and Member Authorizations to Update for 2024 (all members) – Kim stated she would be getting photos to SCSCAI for advertising purposes. Victoria and Happy explained the new SCSCAI photo release authorizations that are now required under SCSCAI. Happy stated she would update our member form to include these authorizations.

Approval and Discussion of Operating Procedures Updates – Happy discussed the updated Operating Procedures with the changes that were emailed out to all club members and were posted on the website for the past few weeks. Happy went through all the changes and Victoria called for a vote on the Operating Procedure changes. Eileen Cox made the motion to approve and Jerry Jensen seconded. There was no other discussion and the approval of the updated Operating Procedures passed unanimously.

Nominations

New position added of Second Vice President – Victoria discussed with the new Operating Procedures that the Board will now have two Vice Presidents (a first and a second).

All positions open for any nominations or self-nominating (President, First Vice President, Second Vice President, Secretary, Treasurer, Director of Communications) – Doris Noon, from the club’s nominating committee reported on the nomination process and reminded club members to contact her or anyone on the nomination committee if any member is interested in running for any officer position.

Commitments received from existing Board for Secretary, Treasurer, and Director of Communications – Doris Noon presented the slate of nominations so far. She presented the following individuals who have volunteered to run for the Board so far:

John Mura – President

Victoria Ochoa – First Vice President

Happy Buonanno – Second Vice President

Joann Hess – Secretary

Kathy Zanghi – Treasurer

Kim Fannin – Director of Communications

Doris then reminded the membership that voting will take place at the November General Meeting.

Other Board positions (non-voting) to be determined after new Board is in place (Board – decision) – Victoria explained to the membership that the following positions are Board-appointed. She reminded the membership that volunteers will be needed to take on the following positions.

Social Chair

Play Committee Chair

Stage Manager(s)

Props Master

Communication Updates – Kim provided the updates below to the membership:

Website – Kim asked the membership to please use this to get information on the club, rehearsal schedule, and member-only pages that contain minutes of meeting and club financial information. She explained this is the best resource to get all the information you need.

Facebook – Kim indicated that the club’s Facebook page is being constantly updated with new information too. This page is to advertise the club and upcoming productions.

Instagram – Kim announced she is putting together a new club Instagram page since this mirrors a lot of the Facebook information. This will also be used as a way of advertising our club and upcoming productions.

Other – Improv – Kim provided information to the club regarding the Improv classes that are being offered twice a month. The first Monday of the month are the actual Improv events, while the last Monday of the month is creating writing sketches for Improv purposes. Kim indicated these classes are so fun and all members are welcome. Kim indicated she hopes that going forward some of these sketches could be used by the club for entertainment outside the club.

Board Announcements

Happy indicated that SCSCAI has updated the liability insurance requirements for entertainers and guest speakers. If contracted individuals do not have liability insurance, SCSCAI Community Services will reach out to them directly to either obtain their insurance information or request signature(s) on a waiver release. Happy indicated that Community Services will complete this with the contractor directly.

Happy shared with the membership that Community Clubs and Organization Committee (CCOC) meetings are held monthly and all residents are welcome to attend. Happy shared that every CCOC meeting has an outstanding agenda item for any resident to voice their concerns, questions, etc. to the committee regarding any club matter. Happy further explained that this committee does not make the rules for clubs, they are only the liaison between the clubs and the SCSCAI Board.

Member Announcements

Roger Storkamp is writing a Haiku and would be willing to share these to members monthly. If any member would like to receive this information, please reach out to him directly.

Adrianne Gentile’s artwork is on display at Santino’s New York Pizza (next to Walgreens).

Sybil Raiman announced that the Dance Connection club is now offering non-performing theatre dance classes.

Kim Fannin announced that her 2024 calendars are now available and to reach out to her directly if you are interested in purchasing.

Paul Beilman introduced Jeff Robbins, who was a guest at the meeting. Jeff is a former club member who worked stage managing previously.

Joe Buonanno announced his band would be playing at the Tuscany on Saturday from 8:00 – 11:00 pm.

Victoria welcomed new members – Sarah and Phil Horn.

50/50 Raffle – Happy and Joe won $45.00.

Adjournment – Victoria adjourned the meeting at 6:52 p.m.

Respectfully submitted,

Joann Hess – Secretary

Happy Buonanno – Vice President

_______________________________________________________________________________________________

SUN CITY COMMUNITY THEATRE – GENERAL MEETING

AUGUST 21, 2023 DESERT VISTA ROOM 2

PRESENT: 25 Club Members, 1 Guest (quorum established) CALL TO ORDER: The meeting was called to order by President, Victoria Ochoa at 6:05 PM DISCUSSION/APPROVAL OF PREVIOUS MEETING MINUTES: A motion was made by Joe Buonanno to accept the July, 2023 General Meeting Minutes. Adrianne Gentile seconded. There was no discussion. The minutes were unanimously approved. DISCUSSION/APPROVAL OF FINANCIAL INFORMATION: A motion was made by Mari Pupanek to accept the financial report. Linda Brandt seconded. Joey Connolly, previous club treasurer, had a question regarding the ending balance he had from mid-December 2022 and the new balance that was listed on the 2023 starting figure. Happy and Kathy agreed to look at this as the 2023 Budget had carryover from 2022 and it appears that is where the difference is. Happy and Kathy will both follow up and let the membership know next month on the outcome. There was no other discussion and the financial report was unanimously approved. Victoria spoke about Theatre Club’s required Sun City Summerlin Community Association, Inc. (SCSCAI) annual Fiscal Financial Report. Victoria indicated Kathy completed the report and checked the numbers before it was turned in to SCSCAI. Happy and Kathy thanked Joey Connolly for this help in getting this completed. Victoria brought up that the financials need to be reviewed by a couple of volunteers from the membership. Happy explained this was no longer a SCSCAI requirement but that the Theatre Board thought it was still a good idea to have an annual review. This is part of the Theatre Club’s Operating Procedures. Adrianne volunteered to help with this review and Victoria stated we need one more volunteer. OUTSTANDING ITEMS/OLD BUSINESS: Victoria said that she has a copy of the club’s February, 2024 play, Nana Does Vegas, that she will pass around for members to read. Happy stated that information has been emailed regarding a recent club concern. Happy asked the club members to please contact any Board member regarding club concerns rather than publishing them on social media. Happy said that only the Board has an updated roster of all club members. This information is shared only with the Nominating Committee and with the Social Committee members when needed. Cast member information is shared only among themselves and may only be used for production purposes. If a cast member needs to send an email to other cast members, it must be sent Bcc (blind copy) to anyone included. Rosters used by the Nominating Committee or Social Committee may only be used for the business of that committee. All rosters must be properly destroyed after the use for which they were created. NEW BUSINESS: Happy stated that there is a need for one more member for the 2024 Nominating Committee. Present committee members are Mari Pupanek and Doris Noon. Danette Carter volunteered to serve on this committee as well. Happy will provide job descriptions to the committee members and Kathy will provide member information. The committee members will be looking for members to serve in Board positions for 2024. It was announced that members are also able to nominate themselves for Board positions. Victoria stated that elections will be held in November 2023. COMMUNICATION UPDATES: Kim Fannin reported that the club’s website is updated often. Kim should be receiving information regarding new rehearsal dates/times soon from Director, Wayne Worley. PRODUCTION UPDATES: Victoria stated that since the club recently learned that a problem has arisen with the Sunday, October 22 performance, the club has been given an extra performance for Forum and that the performance dates are now as follows: Thursday and Friday, October 19 and 20 at 6:00 PM and Saturday, October 21 at 2:00 PM and 6:00 PM. Victoria thanked Melissa Spina, who was present at the meeting for the additional performance and for updating the performance dates. Victoria also said that she is working with Anthony Marrone of the Summit Restaurant, to have food provided in the Summit (small room) for the cast and crew in between the two Saturday performances. Victoria announced that tickets go on sale for Forum on Tuesday. Regarding Theatre Club’s need for a videographer for Forum, Kim reported that she has reached out, including on Facebook. This recording would take place only during the last Dress Rehearsal, due to the difficulties of the videographer’s work being interrupted during a performance by audience members. Sybil Raiman suggested that Kim try contacting UNLV, CSN, and Las Vegas Academy of Performing Arts for videographers. Kathy stated she may have a contact for videoing as well. Kim reported that Forum flyers are printed. These flyers will be available in SC community centers. Kim also brought a few that members could pick up after the meeting. Kim stated that she is still in need of some cast member bios and head shots for the Forum programs. Member, Eilleen Cox asked how the club is advertising Forum. Kim replied that she is presently working on the advertising and that it will be in the September and October Link Magazines. Victoria reminded the members that our Forum flyers can be placed in area establishments, such as My Mother’s House by club members. BOARD ANNOUNCEMENTS: Victoria announced that Kathy Zanghi is in a commercial that is shown on Channel 3 in the mornings. MEMBER ANNOUNCEMENTS: Sybil announced that the Sun City Dance Company is offering an Open House tomorrow morning from 10:00- 12:00 at Desert Vista. Sybil said that the Dance Company’s classes will begin in September and that interested residents may try out the variety of classes for $5.00 per class. Victoria asked Sybil to keep the Theatre Club updated on these classes and Sybil agreed. Happy announced that Joe Buonanno’s band will be performing at various establishments in September. Happy noted that it is important to check your bill at shows because venues often have a service charge they tack on your bill without telling you. 50/50 RAFFLE: Allen Lentz won $33.00. ADJOURNMENT: The meeting was adjourned at 6:37 PM. Respectfully submitted: Joann Hess, Secretary and Happy Buonanno, Vice President

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July 2023

SUN CITY THEATRE CLUB – GENERAL MEETING – MINUTES JULY 17, 2023 DESERT VISTA ROOM 2 PRESENT: 24 members (Quorum established)

CALL TO ORDER: President Victoria Ochoa called the meeting to order at 6:00 p.m.

DISCUSSION/APPROVAL OF PREVIOUS MEETING MINUTES: Joey Connolly made a motion to approve the June 2023 General Meeting Minutes. Susan Salzman seconded. There was no discussion. The minutes were unanimously approved.

DISCUSSION/APPROVAL OF FINANCIAL INFORMATION: Vice President Happy explained that due to bank statements cutting mid-month, reconciliation reports will be reported on approximately one month behind. Happy reported that the June to July 2023 bank statement will be reconciled and reported on at the August General Meeting. The updated Theatre Club Budget Report was provided to the membership for review and approval. Kathy and Happy went over the Theatre Budget and explained that adjustments were made that brought the budget up-to-date. All adjustments within the budget had been previously approved by the membership and Theatre Board but had not been updated on the budget document. Happy explained that the adjustments made had all been presented to the membership previously for applicable approvals. Happy explained this was an oversight and it should not happen again. The items updated within the budget included adding the additional expenses that had been approved previously and adding an actual amount of the expense in the “Actual” column so the expense and/or income item calculated properly. Mari Pupanek made a motion to accept the updated budget. Otha Spencer seconded. Discussion followed regarding the costume and set expenses currently paid out for the production of Forum. Victoria explained that the costumes and set expenses are within budget currently and that there should be no large expense coming under these categories in the future. The budget report was unanimously approved. Treasurer, Kathy Zanghi, reported that the Fiscal Year Financial Report is ready to be sent to Sun City Summerlin Community Association, Inc. (SCSCAI), as required under the Clubs and Community Organizations (CCOC) Procedures. Kathy thanked Joey Connolly, previous Theatre Club Treasurer, for his help in getting this report completed.

OUTSTANDING ITEMS/OLD BUSINESS: Forum Second Photo Shoot Update – Victoria reported that the second photo shoot will not be needed. She explained that Kim was able to take the current photo and add an additional background and text that can be used for marketing purposes. Victoria thanked Kim for the wonderful job she did on this. Kim indicated the updated photo will be turned in to the Link and will update the website with the new version. Backstage Singers – Victoria talked about upcoming Forum auditions for backstage singers. She reminded the members that if they had previously sung backstage, they do not need to audition. NEW BUSINESS: Announcement of February Production – Victoria announced that the February 2024 production will be “Nana Does Vegas”. Victoria thanked the play committee for their work on researching the plays that were submitted for consideration. Victoria welcomed new member, Danette Carter, who will serve as Make-up stylist for Forum.

COMMUNICATIONS UPDATE: Kim Fannin, Communications Director, stated she is constantly updating the website and that members should be using this to keep updated on Theatre Club news and rehearsal schedules. Kim also reminded members that Improv meets twice a month – the first Monday and the last Monday, at Sun Shadows at 6:00 p.m.

PRODUCTION UPDATES: Small Roles to be Filled – Victoria indicated that all roles for Forum have now been filled. Greeters / Ushers – Joann Hess, Secretary, indicated there are now enough greets and ushers for Forum. Victoria stated that the Summit Restaurant now provides a cash bar in the lobby, during Starbright Theatre shows.

BOARD ANNOUNCEMENTS: Victoria said that John Matthews will fill the open role of Senex in Forum. Victoria announced that the club expects to have a guest actor filling the open role of Pseudolus in Forum. She explained that a guest is needed to fill this role as there are no other members interested in doing this role at this time. Happy explained the Board is working with SCSCAI in getting a guest actor (non-resident) to fill this role. Happy explained more information will be provided to the membership once the Board hears back from SCSCAI.

MEMBER ANNOUNCEMENTS: Happy announced that her husband, Joe Buonanno and his band, will be performing this coming Friday in the Summit.

50/50 RAFFLE: Doris Noon won $40.

ADJOURNMENT: The meeting was adjourned at 6:37 PM. Respectfully submitted, Joann Hess, Secretary Happy Buonanno, Vice President

_____________________________________________________________________________________

June 2023

SUN CITY SUMMERLIN THEATRE CLUB – GENERAL MEETING MINUTES

JUNE 19, 2023 DESERT VISTA ROOM 2 Number of Members Present = 30 (a quorum was established)

CALL TO ORDER: The meeting was called to order at 6:00 PM by President, Victoria Ochoa. Victoria welcomed all new members

DISCUSSION AND APPROVAL OF PREVIOUS MEETING MINUTES: John Mura made a motion to approve the previous minutes and Adrianne seconded. There was no discussion. The minutes were unanimously approved.

DISCUSSION AND APPROVAL OF FINANCIAL INFORMATION: John Mura made a motion to approve the financial information and Jackie seconded. Kathy provided an update on the cost vs. budget for Forum. Kathy stated that Wayne, the director for Forum, is still within the budget he presented to the Board earlier this year. Happy indicated the Board is keeping a careful watch on the spending. There was no other discussion and the financial information was unanimously approved.

OUTSTANDING ITEMS/OLD BUSINESS:

1. Theatre Equipment and Sun City Summerlin Community Association, INC. (SCSCAI) Budget – Happy reported to the membership that the equipment the membership requested to be considered in the SCSCAI budget was not approved. Happy explained to the membership where the budgeted items were approved within the SCSCAI mailed out budget. She offered to go over the budget report to anyone that is interested. They may contact her directly. Happy stated that Mitzi Mills, Executive Director – SCSCAI, stated the club can submit another request for next year. Happy indicated she would do so. Happy reported to the membership that Wayne Worley (Forum Director) and Cassie McGuire (Forum Stage Manager) have purchased a second receiver that they will rent to Sun City clubs who perform in the Starbright Theatre. Both receivers are compatible with the Theater Club’s equipment and each receiver will service four microphones.
2. Theatre Club’s use of the Starbright Theatre for rehearsals on Tuesdays – 90 days before production – Victoria informed the membership that the theatre is closed from September 11 to October 1 due to construction within the Summit Restaurant area. Victoria stated that Kim Fannin, Communications Director, has scheduled Forum rehearsals at alternative locations. Victoria and the Board thanked Kim for juggling all of this with the Community Standards Office.
3. Other old business – a. Happy reported that Mitzi Mills and Ellen Bachman (SCSCAI Board Member) are working on third-party contractor waivers for liability insurance requirements. Happy stated she would provide updates as soon as information is received on this. b. Happy indicated that her lead on someone to videotape Forum fell through. She asked the membership to please contact her if anyone is interested in taping Forum on the final dress rehearsal night.

NEW BUSINESS: Victoria spoke about the upcoming second Forum photo shoot. Victoria noted that a goal is to have some of the costumed actors in the photos so that the pictures can be used as advertising for Forum, including in the Link Magazine. Victoria will provide updates to the membership on the date and time for this second shoot after she meets with the director about utilizing some of the Forum costumes for this shoot.

COMMUNICATIONS UPDATES: Kim thanked club members who listened to her speak at the last General Meeting about reading the club’s website regularly. Kim said that she updates the club’s website daily and asked members to sign up to be able to read items including the club Charter, Operating Procedures, Minutes of Meetings, and Financial Information. Kim reminded members that the website is scs-theatre.com.

PRODUCTION UPDATES:

1. Rehearsal locations – addressed under Outstanding Items #2 above.
2. Props needed – Joann and Victoria stated that no new props are needed at this time. They will notify the membership if the director requests new/other props.
3. Backstage Singers – Victoria stated that backstage singers are still needed for Forum. She indicated other information on this will be sent to Kim to post on the website.
4. Extra Dancers – Victoria stated that the Forum Director does not need any more dancers for Forum. BOARD ANNOUNCEMENTS: Happy reported that she asked about advertising at the Community, Clubs, and Organization Committee (CCOC) meeting and that the club is allowed to have advertising in our programs. Victoria asked the membership if anyone was interested in following up on this for our Forum programs to please reach out to her or Happy. Discussion followed with questions regarding rates for the size of the advertisement. Victoria and Happy stated this could be discussed further if there are any volunteers to research this for the club. MEMBER ANNOUNCEMENTS: Patricia asked where Tuesday rehearsals are being held. Kim replied that she has the Dance Room at Desert Vista scheduled and that Musical Director, Rashida Jordan, is working on recordings that can be used when the club rehearses there. Member Sybil Raiman announced that her husband, Joel has been ill. She stated prayers are appreciated. 50/50 RAFFLE: Patricia Zeller won $45. ADJOURNMENT: The meeting was adjourned at 6:01 PM. Respectfully submitted: Joann Hess, Secretary Happy Buonanno, Vice President

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May 2023

SUN CITY THEATRE CLUB – GENERAL MEETING

MAY 15, 2023

DESERT VISTA, ROOM 2 

PRESENT: 21 members (Quorum established) 

CALL TO ORDER: The meeting was called to order by Happy Buonanno at 6:05 PM (Victoria had an excused absence)

DISCUSSION AND APPROVAL OF PREVIOUS MEETING MINUTES:

Minutes were uploaded to the club’s website, for member review, prior to the meeting.  Carole Altman made a motion to approve the April General Meeting minutes of April 17, 2023.  Joey Connolly seconded the motion. There was no discussion.  The minutes were unanimously approved.

DISCUSSION AND APPROVAL OF FINANCIAL INFORMATION:

Financial information was made available at the meeting for members to review.  This included the updated budget and the reconciliation of the club’s bank account.  Carole Altman made a motion to approve the club’s financial information.  Adrianne Gentile seconded the motion. There was no discussion.  The financial information was unanimously approved.  Updated budget information was uploaded to the club’s website after the meeting.

Happy requested help in interpreting the Sun City Association proposed fiscal year budget as enclosed in the May Link magazine. Joey Connolly volunteered to try and help in reading the SCS proposed budget.  Happy also reported to the membership that she has reached out to Sun City Summerlin Community Association, Inc. (SCSCAI) Executive Director (ED), Mitzi Mills, for help in understanding this proposed SCS budget.  Happy will report back to the membership when she is contacted by Mitzi.

OUTSTANDING ITEMS/OLD BUSINESS:

Per Happy, the Theatre Club’s new Charter has been approved by the HOA Board.  Happy indicated that Victoria attended the SCSCAI Board Meeting to answer any questions that may have come up.  There were no questions from the SCSCAI Board regarding the club’s new purpose that was included in the Charter.

Happy spoke about the club’s Play Committee and thanked the volunteers that are part of this committee.  Happy stated that this committee is currently working on plays that will be submitted to the theatre board for review.  Happy explained this committee will meet with the theatre board soon to decide on the upcoming play and director for the February 2024 production.

Happy said that she followed up with ED Mitzi Mills, by email, regarding the club’s request for purchasing new theatre equipment.  This included new wireless microphones and receivers and projector with scene backdrops.  Happy indicated she has still not received any reply to this request.  Happy said she would follow up again with Mitzi.

Happy spoke about videotaping Forum.  Information had been requested from MTI, the licensing company.  Happy indicated that Victoria received a reply that stated the club may video the show.  Happy further explained that Victoria was told from MTI that the video may only be used for personal use.  No copies may be reproduced for any other reason. Kim Fannin, Communications Director, explained that she will copy the Forum taping on the member-only area of the website.  This will only allow access to members for viewing for personal use.  Happy said the plan is to have the taping completed during the final dress rehearsal.  A question was raised on why the taping would not be completed during a “live” performance instead of the dress rehearsal.  Kim explained that there was too much disruption when the videographer is trying to tape when audiences are coming and going during a performance.

NEW BUSINESS:

Theatre Closure

Happy let the membership know that the Starbright Theatre will be closed from September 11 to October 1, 2023.  She explained that the Summit Restaurant and the restrooms will be under construction and because of this SCSCAI has closed the entire building.  Happy was told by ED Mitzi Mills that the closure is because of heavy construction and potential toxic fumes that may occur during the construction.  Happy explained that during this time, Forum rehearsals will continue at alternate Sun City locations.

Attendance Requirements

Happy reminded members that there are SCSCAI requirements for keeping attendance at all meetings and rehearsals held on Sun City properties.  Fitness monitoring stations (Pinnacle dance room, Desert Vista dance room, Sun Shadows community center) require every member to produce their SCSCAI card with the monitor on duty.  For other meeting and rehearsal sites (Desert Vista meeting rooms, Starbright Theatre, Theatre Music room), attendance must be kept and turned into the monitor on duty after the meeting / rehearsal.  The Theatre Board will be keeping attendance at all meetings and rehearsals and Happy asked all members to always have their SCSCAI resident cards with them when attending rehearsals / meetings at Fitness Monitoring locations.  Happy also asked the membership to please sign in with the appropriate Theatre Club member who will be tasked with keeping attendance at ALL meetings and rehearsals.

Potential 2024 Director

Happy informed the membership that she met with a new potential director for the upcoming February 2024 production.  Happy indicated the potential director (Rhonda) has an extensive background in acting and directing.  Rhonda has directed many productions with those over 55 years of age.  Happy will be setting up appropriate meetings with the Board and Rhonda to discuss the plays the Play Committee recommended to the Board.  Happy will report out after this meeting takes place.

Club Acceptable Behavior

Judi Sacks addressed the membership regarding club members acceptable behavior during theatre club activities.  Judi asked about the Actor Agreement that included responsibilities that must be followed by all club members.  Happy explained that SCSCAI would not allow the theatre club to have a separate actor agreement.  Happy then explained that the language from this agreement was made part of the club’s Operating Procedures.  Judi recommended that the Board include this language on the club’s website as a reminder.  Judi also recommended that this same language be included in an actual handout that could be passed out at a full rehearsal.  Kim indicated she could have this printed out and provide each member a copy at a full rehearsal.  Happy stated that she thought this was a wonderful idea and would pass this on to Victoria for her approval and implementation.  The other theatre board members agreed that this was a wonderful idea.  Happy thanked Judi for this suggestion.

Charter and Operating Procedures on Website

Joey Connolly addressed the membership and requested that the new Charter and Operating Procedures be put on the club website.  Happy indicted she thought this was a good idea to do as long as it was put in the Members Only section of the website.  Kim said this could be accomplished.  Happy will pass this on the Victoria for her approval.  The other theatre board members agreed this was something that should be included on the club’s website.

Theatre Rehearsal Time

Joey Connolly addressed the membership about the club being allowed to schedule rehearsals in the Starbright Theatre on Tuesdays and why this was not happening.  Happy indicated that SCSCAI promised the theatre club access to every Tuesday in the theatre approximately three (3) months before the production.  Kim indicated that this was not the case.  Kim tried to reserve the theatre for these Tuesdays and was denied due to other clubs/outside parties using the theatre during this time.  Happy said the theatre board will research and get back with the membership on this.

NOTE: It is important to realize that scheduling the Starbright Theatre is completed over a year in advance.  Due to this, it is possible when the Board requested this (I.e., rehearsing in the theatre on Tuesdays) that the request was made at the Special Meeting the theatre board had with SCSCAI in January 2023.  At that time (January 2023) the theatre schedule had already been determined for the 2023 year.  Victoria and/or Happy will need to follow up on this to make sure going forward, future productions will have the rehearsals on Tuesdays, three months prior to the production.

Forum Photo Shoot

Kim announced that the Forum shoot will be on Friday, May 19 at 10:00 am.  The location is the Pinnacle swimming pool area. Kim asked those that need help with toga dress to be there no later than 9:30 am.  Mari Pupanek suggested that the club include the Forum directors in this photo shoot.  The board members present thought this was a wonderful idea and Kim stated she would send an invite to them.

COMMUNICATION UPDATES:

Communications Director, Kim Fannin, notified the members that she is constantly updating the club website. Kim reminded the membership that the website is now the communication tool for the club.  She indicated she will no longer be sending out reminder emails with club information, as this will now be posted on the website.

MEMBERS – PLEASE CHECK WWW.SCS-THEATRE.COM REGULARLY FOR CLUB INFORMATION AND UPDATES!!!

Kim stated that the club’s Improv group meets on the first and last Mondays of each month. Beginning on May 29, Improv will meet at Sun Shadows at 6:00 PM. Improv is helpful when an actor needs to improvise when on stage.

NOTE: The May 29 Improve group is canceled due to Memorial Day

Adrianne Gentile asked if the club can put a Suggestion Box on the website. Kim said she can do this.  Happy requested when club members send in their suggestions and/or complaints, to include possible solutions when there is a concern.

PRODUCTION UPDATES:

Happy told the members that she heard from Victoria the auditions for Forum went well.  Happy explained that going forward the theatre board will need to work with the directors on expectations for auditioning, especially for musicals.  Happy provided some examples that include:

• Have the director provide the exact link(s) to the music on YouTube the auditioner will rehearse to
• Request, from the director, if the music is not in the key the auditioner can sing, what can be done (I.e., auditioner bring in the music in the key they can sing in, have the musical director change the key for them, not to worry about it and do the best they can, etc.)
• If the director is changing the words for audition purposes (I.e., not following the YouTube videos), provide this to the auditioners ahead of time
• What exceptions will be approved for those that cannot attend the scheduled auditions (I.e., sickness, pre-planned dates, etc.)

Happy stated that props are still needed for Forum.  Joann indicated she will be working with Director Wayne to determine what is still needed.  Joann stated once this list is completed, she would provide it to Kim for posting on the website.

Club member, Sybil Raiman asked if the theatre club will include dancers from other Sun City clubs in Forum.  Happy replied that Victoria will meet with Wayne to learn what he still needs in dancing/singing extras for Forum. Victoria will then contact other clubs for Forum volunteers’ participation.

See New Business above for Forum photo shoot information.

BOARD ANNOUNCEMENTS:

No announcements at this time.

MEMBER ANNOUNCEMENTS:

Happy let the membership know the Sun City Dance Company’s show at the Starbright Theater was excellent.  Happy asked all dancers to stand for acknowledgement.

Sybil announced to members the Dance Company is now offering mini classes this summer.

Judi Sacks announced that Joe Buonanno’s band (RockHeart) will perform at the Friday Night Band Night at the Summit on July 21, 2023.

Wendy Garrido reminded the members that the Silvertones show is this coming weekend in the Starbright Theater.

Mary Lee announced that she will be performing in a production of Music Man in Moorestown, NJ, in July 2023. Three other generations of her family will also perform in this production.

FIFTY/FIFTY RAFFLE:

John Murphy won $40.

ADJOURNMENT:

Happy adjourned the meeting at 6:50 pm

Respectfully submitted:

Joann Hess, Secretary

Happy Buonanno, Vice President

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APRIL 2023

SUN CITY COMMUNITY THEATRE CLUB – GENERAL MEETING APRIL 17, 2023 DESERT VISTA, ROOM 2 PRESENT: 31 Quorum established CALL TO ORDER: President, Victoria Ochoa, called the meeting to order at 6:00 PM. DISCUSSION AND APPROVAL OF PREVIOUS MEETING MINUTES: The minutes of March 20, 2023 were provided previously to the membership by email. Motion to approve by Wendy Garrido and seconded by Otha Spencer. No discussion. The minutes were approved unanimously. DISCUSSION AND APPROVAL OF FINANCIAL INFORMATION: Financials were submitted to membership by email prior to the meeting. Motion to approve by Adrianne Gentile and seconded by Wendy Garrido. Discussion of financials included:  Question by Barbra Dunn regarding expenses that may go over allotted budget. Barbra asked if the membership would be responsible for any overages. Happy Buonanno explained that the Board could not go over budget as this is limited to 20% per the club’s Charter.  Happy explained the $3,000 reserve the Board has put in place to ensure any expense that may be over budget would be covered. Happy explained this information is included in the Reconciliation report that is submitted to the membership with the other financial information. The financial report was unanimously approved. OUTSTANDING ITEMS/OLD BUSINESS: Play Committee – Victoria explained that the club is still in need of three or more volunteers to work on the Play Committee. This committee that will research plays for the February 2024 production. Adrianne Gentile and Wendy Garrido are on the committee. Jackie Robinson, Carole Altman and Jane Noble volunteered. Victoria asked for any other volunteers to please contact her. NEW BUSINESS: Website – In Kim’s absence, Happy introduced members to the club’s new website. (scstheatre.com). Happy explained Hostinger will provide hosting services for the website and that this includes security and support for the site. Happy explained Kim is developing a private area within the website that will hold club private documents (minutes, financials, etc.) and that this area would only be able to be accessed by club members. Happy also explained that all communications, including forms will be housed on the website. COMUNICATION UPDATES:  Improv Update – In Kim’s absence, Happy spoke about the new Improv group. Happy explained that while the intent of this group was to be completely separate from the Theatre Club, it was decided by the Board that this group should really be part of the club since it provides a wonderful educational element that the club needs. Kim, as well as other Board members agreed with this and now the Improv Group with be part of the Theatre Club. Happy explained that the Improv information will be posted on the website with links to the SCS Theatre YouTube page. Meetings will continue to be on the first and fourth Mondays each month and the location and times will be announced on the website. The first Improv group met on April 3 and included nine members. It was a fun event and Happy said Kim did a marvelous job as the instructor and moderator. Kim shared with the group that Judi Sacks has also volunteered to help instruct and moderate this group.  Upcoming Forms on Website – See new business above for items discussed. Happy indicated that Kim will be moving forward to upload all member forms to the website. This will include the Audition Form that will be used for Forum. PRODUCTION UPDATES:  Auditions – Victoria updated members regarding the club’s Fall 2023 production of Forum. Victoria told members that anyone who auditions, must participate in both auditions. The April 25 Vocal Audition will be held in the Music Room and the April 27 Dance and Reading Auditions will be held in the Starbright Theater. Victoria stated that the vocal auditioners will need to sing a song they select based on the character they are auditioning for – a song that character sings in the production. For other characters not singing solos, those who audition should be familiar with Everybody Ought to Have a Maid and/or Comedy Tonight.  Understudies – Victoria explained to the members that anyone that receives a smaller part in the production could also understudy for a larger part. If interested, after auditions, she asked to let her know if anyone is interested in doing so.  Promotional Wear – Victoria updated the members on the tee-shirts that were going to be ordered to advertise Forum. She explained this is still being looked at as the Board needed to look at another venue to order the shirts from.  Photos – Victoria stated that Forum photos for advertising will be completed after auditions. All are welcome to be in the photos. Victoria announced that Wayne has some costumes almost finished and these could be used for the photos. She said to watch the website for dates and times for these photos.  Other – Victoria reminded members that all those that audition will get a part – either in the production or working in another audience viewing area.  Victoria announced that based on the estimated budget Wayne Worley (director/choreographer) provided to the Board, the club will be able to purchase all costumes for the actors of Forum. She did state that each person would have to provide their own footwear. BOARD ANNOUNCEMENTS: Victoria read a thank you letter from Derek Zeller. MEMBER ANNOUNCEMENTS: Francine Baurer volunteered to help Kim with advertising. Francine said she had some ideas regarding flyers to use. Sybil Raiman informed the members that the Summerlin Library is presenting an excellent production of Notre Dame. Linda Brandt announced that the Sun City Dance Company’s show will be on May 13 and 14, 2023. Eileen Cox suggested that the Theatre Club and the other Sun City clubs promote each other’s events/shows. Victoria stated she is going to try to get these announcements on the club’s website. (Happy said she was currently checking with Community Standards to determine if this can be done) 50/50 RAFFLE: Patricia Zeller won $50.00 Adjournment: Victoria adjourned the meeting at 6:40 PM. Respectfully submitted: Joann Hess, Secretary

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MARCH 2023

SUN CITY SUMMERLIN (SCS) COMMUNITY THEATRE CLUB GENERAL MEETING MARCH 20, 2023 DESERT VISA, ROOM 2 6:00-6:56 PM PRESENT: 35 members were present. A quorum was satisfied.

CALL TO ORDER: President, Victoria Ochoa, called the meeting to order at 6:00 PM. DISCUSSION AND APPROVAL OF PREVIOUS MEETING MINUTES: The minutes of the March 20, 2023 meeting was provided previously to the membership by email. No comments were received on the minutes. Mari Pupanek made a motion to accept the minutes and Jerry Jensen seconded the motion. Minutes were approved unanimously. DISCUSSION AND APPROVAL OF FINANCIAL INFORMATION: Treasurer, Kathy Zanghi, reported that the club presently has $14,963.00 in the club bank account. The club netted almost $1,000 from the production of Harvey. The Cast/Crew party at the Suncoast, cost the club $702. Linda Brandt made a motion to accept the report and Mike Klein seconded the motion. The Treasurer’s report was accepted unanimously. Victoria explained that the club’s costs for Forum are going to exceed the budget by more than 20%. She explained because of this, the membership will need to vote to move forward with the overage. Victoria then provided the estimated costs she received from the licensor of the production. The licensor provided the following costs that were shared with the membership: Estimate Forum Costs: 3 Performances @$675.00 $2,025.00 Materials Rental Fee $695.00 Security Deposit (Refundable) $400.00 Video Licensing Fee $75.00 Total with $400.00 Deposit Refund $2,795.00 Linda Brandt made a motion to accept the overage and Eileen Cox seconded the motion. It was unanimously approved. OUTSTANDING ITEMS/OLD BUSINESS: The Club is awaiting the response from Sun City Summerlin Community Association, Inc (SCSCAI), Executive Director, Mitzi Mills, on the status of the request for new theatre equipment. This will be kept as an open item 2 until a response is received. The SCSCAI Board of Directors is currently reviewing the full budget for the upcoming fiscal year. Happy will report back when a response is received. NEW BUSINESS: Storage: Victoria indicated that she just learned that the club must remove club items that have been stored backstage by the end of this week. She explained that along with the set furniture, the theatre club risers were stored there as well. Victoria told Community Standards that other clubs are allowed to use the theatre club risers. Victoria then stated that she was told by Community Services that the risers can remain backstage with the large risers that are owned by SCSCAI. Victoria then stated that the club needs storage space. SCSCAI is expected to consider helping clubs with storage needs in the future. Follow up on this will be completed after the fiscal year SCSCAI budget is released. It is not known, at this point, if the fiscal year (2023/2024) SCSCAI budget includes the expense for this. Discussion ensued. Suggestions included putting a request in the Link Magazine for renting storage in empty garage space from Sun City residents. Kim Fannin will follow up in getting the information to the Link. Allen Lentz offered the use of his pickup truck for moving the items. Sharon Beilman offered the use of her husband, Paul’s pickup truck also. Dale Zeller offered the use of a trailer that he owns to store the items, temporarily. Victoria stated she would follow up with these members to get the items moved. She thanked those that volunteered to help. Victoria stated that volunteers will work with Dale and Patricia Zeller this coming Wednesday, March 22, to remove the items from backstage and place them in Dale’s trailer. The trailer will then be taken to the Zelllers property for storage. Improv: Kim Fannin told members about a new endeavor – Improv. She explained that this group will meet in the homes/backyards of its members on the first and fourth Mondays of each month. This will begin the first Monday in April in the backyard of member, Happy Buonanno. Kim spoke about Improv and explained that no previous Improv experience is needed to join the group. The meetings are expected to begin at 6:00 PM and last about one to one and a half hours. Kim handed out flyers and will send out more information. Kim will be the teacher and facilitator COMMUNICATION UPDATES: Kim Fannin, Communications Director, explained that she has again sent emails that have not been received by some club members. Kim requested that any club members who have Cox, to please consider using another email (I.e., Gmail, etc.) and to let her know that new email address. Dale Zeller volunteered to help Kim with the email problems. See update from Happy below. Kim reminded all club members to keep checking their emails regularly, for club information. Update from Happy after meeting – the Cox email problem is on their (Cox) end. It is not with individual users. This is why club members need to consider using a different email address to receive club emails. The club cannot be responsible for a member not receiving an email. It is up to the member to reach out to scstheatrelv@gmail.com if they are not receiving information from the theatre club. Members should expect to receive emails regarding minutes of meetings, treasurer reports, meeting dates, audition dates, etc. If a 3 member is not receiving these emails, it is the member’s responsibility to reach out and request this information from another member or the club email. Please confirm your email address with scstheatrelv@gmail.com if you have not received club emails and ARE NOT A COX CUSTOMER. Please also remember to check your junk or SPAM folders and ensure that SCStheatrelv@gmail.com emails are not being routed to these folders. Happy has been notified that some “Yahoo” email users have found that the club’s emails are going to their Junk/SPAM folder. There are settings within the email settings that allow the user to list a sender email as safe. Please list scstheatrelv@gmail.com as safe. In doing so, the email will go to your inbox instead of the Junk/SPAM folder. PRODUCTION UPDATES: Audition and Rehearsal Dates and Information: Kim stated that Vocal Auditions are scheduled in the Music Room on Tuesday, April 25, 2023, from 4:30-8:00 PM. Dance and Reading Auditions are scheduled on the Starbright stage on Thursday, April 27, 2023, from 5:00-8:00 PM. Kim will email more information about how to prepare for the auditions as soon as possible. Kim indicated that rehearsals are planned for Tuesdays and Thursdays and will begin on Tuesday, May 2, 2023, from 5:00-8:00 PM. Kim will provide more details on rehearsals in the future.. Victoria noted that because the Pinnacle/Summit buildings will be closed from September 11 through October 2, 2023, Forum will not be able to rehearse in the theater during that time. Cast and crew will be notified of substitute rehearsal locations. Note that other members will not be allowed to watch rehearsals outside of the theatre practices. Per Victoria, Sun City Community Theatre Club is hoping to include some singers and dancers from other Sun City clubs in the production of Forum. Victoria told members about new business cards for the Theatre. Members may take some and give them out to Sun City friends and neighbors. The cards include information on contacting Victoria to join the Theatre Club. Stage Managers and Understudies: Victoria reminded the members that Cassie McGuire will be the Stage Manager for Forum. She will also teach any of the club members who would like to learn to become Stage Managers. Please contact Victoria or Happy if you are interested in learning this position. Victoria asked any club members who would like to be understudies for Forum to contact her. 2024 Play Committee: Victoria asked for volunteers to work on a new play committee. This committee needs to begin work on the February 2024 production choices very soon. Members, Adrianne Gentile and Wendy Garrido, volunteered for this committee. Victoria stated that at least three more members are needed for this committee. Those interested should contact Victoria or Happy. Promotional Wear: Victoria told members that white T-Shirts with the Forum logo will be available if there is enough interested in purchasing. The shirts will be good advertising for the production. Victoria will follow up with more information on this at the next meeting or in a club email. Forum Photos: Victoria told members that notifications of dates/times for publicity Forum photos will be emailed out. SOCIAL COMMITTEE UPDATES: Victoria asked for volunteers for the club Social Committee. The club still needs a Chair and members for this committee. No one volunteered to Chair or be a member of this committee. This is now a closed item unless member(s) volunteer to help with this. NEW MEMBERS: Secretary, Joann Hess, asked the two new members who were in attendance to introduce themselves. Francine Baurer and Sima Obadal introduced themselves and were welcomed into the club. MEMBER ANNOUNCEMENTS: Dale and Patricia Zeller’s son, Derek, is also a member of Sun City Community Theatre. Derek was the drummer for the club’s production of Chicago and a Back Stage Crew member for the Harvey production. Derek will soon be joining the US Air Force. Victoria gave Derek a card and monetary gift from the Theatre Club members to offer good wishes to him and to show the club’s appreciation for his participation in the club activities and for his upcoming military service. 50/50 RAFFLE: Allen Lentz won $61. ADJOURNMENT: The meeting was adjourned by Victoria at 6:56 PM. Respectfully submitted: Joann Hess, Secretary and Happy Buonanno, VP