Costume Committee Meeting

7/11/25, 1:00 pm, Sun Shadows

Present:

Trish McKinzie, Chair

J.J. Barker

Sandra Berry

Lida Derrin

Jeanie Doane

This was our first Costume Committee meeting. Today’s focus was on the Hot Box costumes. Together the group viewed and discussed various costume ideas from online websites. Dress style and accessories were discussed but no definite selection was made. Members were to do more costume research to assist in finalizing choices to move forward with.

On a side note, Trish informed the group that Ben approved the Mission Group costume she had previously sent to him.

Next meeting date to be determined.

Submitted by,

Trish McKinzie, Chair

Costume Committee

SOCIAL COMMITTEE

MEMBERS COMMITTEE

PLAY COMMITTEE  – Play Submission forms in FORMS post

Play Committee Meeting Agenda

January 27, 2025

1:00 p.m.

(Committee Members (Committee) present – Happy Buonanno, Doris Noon, Paul Beilman, Trish McKinzie, John Mura.  Absent – Marla Lagatutta, Barbra Dunn; Guest – Neal Kirshner, Theatre Club President)

1. Welcome – Happy welcomed Committee members to the meeting.  Happy created and presented the agenda, Committee Responsibilities document, play budget, and Play Committee Worksheet for review.   
2. Minutes Discussion
   1. Responsibility – Happy explained to the Committee that anything the committee works on will need to be shared with the Theatre Board (Board).  The Committee agreed the best way in doing this was through Committee Meeting Minutes.  Doris and Happy volunteered to complete these minutes.  They will be shared with the Committee prior to being sent to the Board.
   2. Board Reports/Reporting – The Committee discussed providing minutes to the Board and all were in agreement to send the minutes to the Board to keep them apprised of the committee’s activities.  Doris Noon will take minutes, forward to Happy Buonanno for review and edit, and Happy will forward to Theatre Club Communications Director, Kim Fannin.  This will be completed after the Committee has a chance to review them for any comments/corrections/etc.
3. Schedule Meeting(s) – The Committee discussed meeting dates and times.  It was decided that Mondays would work best based on the majority of the Committee present.  A time of 9:00 am was also agreed upon.  Happy indicated she would schedule a separate meeting as soon as she received the approved director(s) from the Board.  Happy explained this would be an exception to the monthly Monday meetings as the committee is a bit behind in getting the next play reviews going.  Happy indicated that the committee is waiting on the Board to approve the director(s) for the next play, and this is why it is causing the delay.
4. Responsibilities of Play Committee – The Committee reviewed the draft Play Committee Responsibility document received from the Board and no changes were recommended at this time.
5. Review of Play Committee Worksheet (Worksheet) – A quick review of the worksheet was completed in the meeting.  Happy asked that all members take a closer look at the worksheet after the meeting and let her know if there were any recommended changes or questions.  Happy stated that any changes to the Worksheet would need Board approval.
6. Review and Discussion of 2025 budget (for Fall production) – Happy went over the proposed budget received from the Board.  She explained that the Committee only needs to be familiar with the following expenses (costs) when plays are being reviewed:
   1. Licensing
   2. Music Licensing
   3. Scripts
7. Director Discussion – The committee discussed how the process works in play selections.  Happy explained that board-approved directors will present their recommended plays to the committee and the committee will also provide the director(s) with their recommendations to see if the director would be interested in directing one of the play committee recommendations.  Happy further explained that every play discussed should have the Worksheet completed.  For director-completed worksheets the information will be validated prior to the committee voting on the director -recommended play.  Happy then provided information on how the top three plays (voted on by the committee) will be sent to the Board for their approval.  Neal asked if the directors should be provided with the worksheet in advance and the committee agreed that the Board should provide this to any potential director.
8. Research of Plays – Happy explained how some of the research is completed using the worksheet as a guideline for completing the research.  She explained that each company is different as far as what research can be completed online.  John asked if maybe some of the top three plays recommended could have excerpts read at general meetings.  All committee members thought this was a wonderful idea and Neal indicated he would take this information back to the Board for consideration.
9. New Business – 
   1. The Committee discussed keeping a catalog of all plays approved by the committee so going forward there will be a list of plays that could be used in the future.  The Committee agreed this was a good idea and Happy stated she would scan and archive the completed worksheets going forward.
   2. Discussion was held and it was agreed that Neal would ask the Theatre Club Membership at the next General Meeting that members are allowed to bring up plays for consideration only if the member researches and completes the Worksheet.  The Worksheet will then be emailed to the Committee for consideration.
   3. Sets were discussed and since this is such a large expense Doris recommended that maybe some projection be used instead of a lot of set furniture.  Doris volunteered to do some research on this and report back to the Committee on how projection (and estimated costs) may be reviewed by the Committee and possibly by the Board for consideration, if it is feasible to move forward with.
10. Adjournment – There was no further business and the meeting was adjourned.

Respectfully submitted,

Doris Noon, Co-Chair

Happy Buonanno, Co-chair